Lutheran World Federation
Area Coordinator, Maban, South Sudan
Contract duration: 12 months, with possibility for extension
Status: Single Posting
Starting Date: 1 December 2022
Deadline for application: 2 August 2022
Lutheran World Federation (LWF) World Service
LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
LWF South Sudan works with a diverse range of donors including UN agencies, Governments and related faith-based agencies and other donors.
For additional information, please see www.lutheranworld.org/WorldService.
Purpose
LWF is providing education and child protection assistance to Sudanese refugees in Upper Nile State. LWF aims to improve education, protection, resilience and psycho social well-being of children in the camps through supporting education in primary and secondary schools, and the facilitation of child friendly spaces and community-based protection systems within the refugee camps, and expanding to host community as well.
The Area Coordinator is responsible for the implementation of the LWF/World Service sub-program in Maban, Upper Nile State, South Sudan. He/she shall be based in Maban and will be responsible to the LWF/WS Country Program Coordinator.
Required Qualifications
Education: At least a Master’s degree in development management, development studies, humanitarian studies, or equivalent from a recognized institution.
Commitment: to train and develop national staff and communities to increase their capacity for self-help and development.
Excellent team work and problem-solving skills.
Applicants are required to be in sympathy with the core values of our organization.
Knowledge and Experience
Knowledge of UNHCR and its programming.
Demonstrated ability to influence peer agencies, local government and community leaders to work effectively towards a common and agreed upon result.
Demonstrated ability to evaluate and implement best practices and processes affecting multiple technical specialties to achieve rapid, consistent and high-quality outcomes.
Demonstrated experience and skills in training facilitation, conducting assessments, baselines and evaluations using participatory methodologies, data analysis and interpretation.
Practical skills in writing concepts notes, donor proposals and reports.
Sound understanding of project management cycle, humanitarian principles and standards including CHS, SPHERE and the Code of Conduct.
Computer literacy with full knowledge of office applications, internet and email.
Experience in developing, resourcing and leading large budget, complex projects spanning multiple technical specialties.
Experience in overseeing procurement and supply chain management in a complex context in remote and hard to reach locations.
Demonstrated ability to managed and inspire a multi ethnic team of staff to deliver as one team to their optimal potential.
Awareness of the general political, economic and development dynamics of the region.
Strong organizational and management skills.
A minimum of five years’ international experience managing large humanitarian and development projects with large staff size in a reputable international organization, preferably in South Sudan or in a similar context.
Capacity and willingness to be flexible and accommodating in difficult and sometimes insecure working circumstances.
The Area Coordinator must be confident, eloquent and organized, as the Emergency Response Team will rely on his/her leadership during times of high pressure and competing priorities.
Language Skills
English: Excellent verbal and written English skills.
Arabic: skills would be an advantage
Main duties
Program management
Responsible for the overall planning, implementation, monitoring and reporting and general administration of LWF/DWS projects in Maban in accordance with LWF policies and donor agreements and guidelines.
Lead, guide and support all staff in their activities in emergency response.
Directly coordinate emergency projects in Maban for the refugees and host community.
Facilitate the strategic formulation and planning for future emergency projects, including replicating or scaling up best practices and lessons learned.
Develop new and innovative concept notes and proposals in line with emergency and needs expressed on the ground, and share them with the Country Management Team in Juba for further discussions and agreement.
Oversee and manage the LWF/WS community-based projects in accordance with LWF/WS policies and donor guidelines, including the use of the Rights-Based Approach (RBA) and other internationally accepted standards adopted by LWF/WS like Common Humanitarian Standard (CHS) and Community Based Psychosocial Approach (CBPA).
Coordination and accountability
Build effective networking / collaboration relations, communication and partnerships with partners, communities, NGOs and local and State level government stakeholders and protect LWF’s integrity and accountability.
Take prompt and appropriate action to resolve existing and anticipated problems and address the concerns and complaints of stakeholders. The Area Coordinator shall facilitate formulation of or reinforce a practical Complaints and Response Mechanism (CRM) suited to the local context.
Monitoring and reporting
Carryout regular field supervision and monitoring of activities and processes in which project funds, materials and equipment are utilized and verify progress and quality of work done.
Establish appropriate procedures for internal monitoring, smooth implementation, and reporting of activities in accordance with project objectives and indicators (as contained in Log-Frames) and ensure regular communication and reporting.
Oversee preparation of quality and timely monthly, quarterly, bi-annual and annual reports for submission to LWF country management and donors.
Supervise the LWF/WS Maban staff and provide oversight on day-to-day planning, data collection, analysis, documentation and reporting.
Ensure periodic project reviews and lesson learning exercises are conducted and documented.
Finance and Fundraising
Monitor closely project expenditures against the approved budgets.
Ensure effective application of adequate internal control and risk management procedures, including proper authorization of purchases and payments, and ensure satisfactory accountability of all project expenditures in line with LWF/WS financial and other relevant regulations.
In liaison with the Finance Officer, prepare and present timely and accurate monthly financial projections of expenditure for projects. These shall correspond with approved monthly, quarterly and annual work plans for all LWF/WS Maban operations.
Ensure timely submission of monthly cash projections, financial reports and support the Finance Officer to fulfil their functions in liaison with the Country Finance Manager.
Ensure close and complementary working relations of finance and program units.
Ensure efficient financial management of the program activities and administration, and that financial transactions are conducted in accordance with the relevant LWF/WS priorities and procedures.
Actively engage in negotiations with UN agencies and other potential additional funding sources in order to maximize local fund raising.
Human Resources
Recruit qualified project staff with the help of the HR/Admin Coordinator and the Country Management.
Design the job descriptions and manage the performance of staff under his/her direct supervision.
Maintain team work and an enabling working environment for field teams including ensuring clear reporting and communication channels and regular documented meetings.
Support the professional development of the team members and conduct regular performance appraisal of the team members.
Support the identification of training needs and plans and their execution.
Monitor and address security matters and inform/and get advice from the LWF/WS South Sudan Country Representative; develop and employ a security plan for all levels of field staff and visitors to the sub-program in line with the LWF/WS Country Security Management Plan.
Ensure that recruitment is gender-sensitive with the goal of gender balance within the staff, both in terms of numbers and levels of responsibility.
Ensure that the skills of national staff are developed and utilized to the fullest extent possible for the furtherance of the sub-program.
Administration/Procurement/Logistics
Certify all requests for procurement of goods, services and works in conjunction with the Procurement Committee and ensure that procurement of goods, services and works for project implementation are done in accordance with established LWF/WS policies and procedures.
Implement organizational goals, ensuring compliance by way of guiding field staff and inducting them into organizational systems and procedures.
Manage all LWF assets in Maban including equipment and materials in close consultation with the HR/Admin, ProLog Coordinators and Finance Manager at the country office.
Maintain updated asset register and monitor and report regularly on the proper usage of LWF assets, supplies and other consumables.
Ensure safety and security of staff and advise and consults with the LWF/WS Country Representative on security matters, and take appropriate action in line with the LWF Security and Safety Policy and the Country Program Security Management Plan.
Carry out any other relevant duties as assigned by the direct supervisor or the Country Representative.
Relations
Maintain consultative relationships with the relevant governmental authorities at State level, national organizations and voluntary agencies engaged in rendering assistance related to the program objectives of LWF/WS.
Maintain close communication and cooperation with LWF´s Related Agencies and their local offices as requested by the Country Rep.
Foster and maintain good coordination and collaboration with international and bilateral funding partners, particularly UNHCR, governments and their agencies, and other international and national NGOs.
Position Requirements
At least a Master’s degree in development management, development studies, humanitarian studies, or equivalent from a recognized institution.
A minimum of five years’ international experience managing large development and humanitarian projects with many staff in a reputable international organization.
Excellent team work and problem-solving skills.
Possession of practical skills in writing concepts notes, donor proposals and reports.
Sound understanding of project management cycle, humanitarian principles and standards including CHS and the Code of Conduct.
Computer literacy with full knowledge of office applications, internet and email.
Fluency in English is essential. Knowledge of Arabic will be an added advantage.
Politically and culturally sensitive with qualities of patience, tact and diplomacy.
Capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
How to apply
Please apply through this link: https://lutheranworld.hire.trakstar.com/jobs/fk02rfq?source=Relief%20Web