Tetra Tech
Tetra Tech International Development (www.tetratech.com/intdev) is currently accepting expressions of interest from qualified candidates for an Administrative Specialist. The successful candidate for this position would preferably be based in Burlington, VT.
The Administrative Specialist, under the supervision of the Administrative Manager, provides a range of services to the Tetra Tech Burlington office to support home office administration, human resources, and staff training which contribute to the company’s new business and project implementation efforts. The Administrative Specialist is expected to display outstanding interpersonal skills and a willingness to backstop other members of the Office Administration Unit as needed.
Responsibilities:
*Welcome staff and visitors to the office, fielding inquiries and answering the main telephone line.
*Update the Travel and Vacation Schedule and Visitors Board
*Maintain communication with facility maintenance partners and providers when needed.
*Organize mail and courier services.
*Track inventory
*Facilitate logistics of home office trainings to include scheduling conference rooms, sending invites, tracking attendance, setting up the space, etc. as needed.
*Schedule new employee orientations, generating a positive impression for employees.
*Facilitate administrative onboarding for new hires including office setup, office equipment, and building security and parking access.
*Coordinate the departure of staff leaving the company to ensure assigned resources are returned.
*Track commuter benefits for all staff, including the ordering and canceling of parking passes.
Qualifications:
*Associate degree in a relevant field, bachelor preferred.
*Minimum of one year of experience working in an office environment or in hospitality.
*Excellent interpersonal and communication skills both written and oral.
*Strong organizational, planning, time-management, and analytical skills.
*Attention to detail and accuracy.
*Proficient use of Microsoft office suite. Knowledge of online meeting platforms (such as TEAMS)
*Ability to work under pressure and to adapt to changing priorities and needs.
*Ability to work independently while closely and appropriately coordinating with team members.
*Must be an energetic, enthusiastic, and positive collaborative team player.
*Ability to legally work in the US without employer sponsorship.
How to apply
To be considered applicants must submit the following as part of the online process:
* Cover Letter
* CV in reverse chronological format
Apply online at: https://bit.ly/36h9FOY
Please indicate where you saw Tetra Tech’s IDS ad posted.
Applications that do not meet the minimum requirements listed above will not be considered. Please ensure that all necessary documents are uploaded, as incomplete applications and/or corrupt files may delay the processing of your application or remove you from consideration. No phone calls will be accepted.
At Tetra Tech, health and safety play a vital role in our success. Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state, and federal authorities.
Tetra Tech is a leading provider of consulting, engineering, and technical services worldwide. Our reputation rests on the technical expertise and dedication of our employees – 21,000 people working together across disciplines and time zones to provide smart, sustainable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development. Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in over 450 locations around the world. We offer competitive compensation and benefits and are searching for innovative people to join our teams. We are an equal opportunity employer: EOE AA/M/F/Vets/Disability.