Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Place & Modality
Full time; Project office in Grenada, occasional regional or international missions
Duration
May 2024 until April 2025, with possibility for extension
Duties
- Manage the administrative and financial services for the project (accounting, cash management, procurement and receivables)
- Assisting the team, project partners & international consultants with organizing travel and work logistics, including local and regional events, meetings and workshops
- HR support (incl. On/offboarding of new staff) and salary and related payments
- Coaching of team on administrative services and record management
Profile requirements
Qualifications
- University degree in relevant specialization and qualification in business administration or a related career; desirable (equivalent of BA or MBA)
- Candidate must be a Citizen of Grenada or be allowed to work in Grenada.
Professional Experience and required competences
- At least 6 years professional experience in a comparable position, ideally in an international environment (regional or international institution or company)
- At least 4 years of work experience with services contracts & acquisition management, accounting procedures and audits
- Experience in event and travel management
- Profound experience with HR processes (Onboarding/ Offboarding and salary procedures
- Very good working knowledge of ITC technologies (related accounting software, phone, fax, email, the internet), computer applications (e.g. MS Office)
Languages, applications and other competences
- Fluent English Level. German and Spanish are an asset
- Excellent organizational, advisory and management skills
- Ability to work in a multicultural team and with individual independence/ initiative
- Valid driver’s license or willingness to acquire one
- Willingness to work to upskill as required by the tasks to be performed – corresponding measures are agreed with management
How to apply
Documentation
- CV (max. 2 pages), incl. 2 references and Motivation letter
- All in PDF & in English, max size 4MB
How to apply
Applications are received only via e-mail by 04.04.2024 to the following address: [email protected] Reference “Administrative Specialist”
- Incomplete credentials will be discarded,
- Please include the Reference Subject of the e-mail
- Due to the high volume of applications received, we will be in contact with the applicants who fulfill the requirement and the required documentation
The following Data Privacy Statement based on Article 13 of the EU General Data Protection Regulation (GDPR) is applied during this process:
GIZ takes the protection of personal data very seriously. This document provides information about how your personal data are processed.
- Contact data of the data controller
The data controller for processing purposes is Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
Address:
Friedrich-Ebert-Allee 32 + 36, 53113 Bonn, Germany
Dag-Hammarskjöld-Weg 1 – 5, 65760 Eschborn, Germany
Contact: by email [email protected]
- Collecting your data
We process your personal data as follows:
- Full Name
- Address
- Date of birth
- Professional profile (work & academic experiences)
- National ID
- Passport
- Certificate o and attachments with personal information (academic degrees, driving licences, etc.)
- Purpose of data processing and legal basis
Purposes for the performance of a contract or pre-contractual measures (Art. 6(1)(b) GDPR)
We process your personal data for the following purposes:
- Pre-screening for recruitment interviews
- Validation of candidate’s status on EU/US Sanctions List
- Confirmation of professional references
This processing of your personal data is required for the performance of a contract or for carrying out pre-contractual measures.
Purposes for compliance with a legal obligation (Article 6(1)(c) GDPR)
We process personal data for the following purpose(s):
- Recruitment & Selection of National and/or Regional Staff for the Caribbean Portfolio
This processing of your personal data is required in order to comply with a legal obligation by which our company is bound. Both GIZ and the organisation processing your data are bound by statutory requirements that permit them to share your data.
- Disclosure to third parties
The data are not passed on to third parties unless GIZ is legally obliged or entitled to do so.
- Transfer of data to a third country
No data are transmitted to third countries.
- Retention and erasure of your data
Your data will not be retained any longer than this is necessary
- in order to fulfil the purpose for which they were collected,
- to fulfil another purpose that is compatible with the purpose for which the data are initially collected, as set out in Article 6(4) GDPR in conjunction with Section 23 of the German Federal Data Protection Act (BDSG), or
- to comply with statutory retention periods.
- Technical and organisational measures to protect your data
GIZ uses appropriate technical and organisational measures to protect data against unintended or deliberate falsification, destruction, loss or access by unauthorised persons. These measures are updated accordingly based on technical developments and adapted continuously in line with the given risks.
- Your rights
In accordance with the General Data Protection Regulation, you have the right
- to obtain information about your data stored by us (Article 15 GDPR)
- to have your data stored by us rectified (Article 16 GDPR)
- to have your data stored by us erased (Article 17 GDPR)
- to obtain restriction of processing of your data stored by us (Article 18 GDPR)
- to object to the storage of your data if they are processed on the basis of Article 6(1)(1)(f) and (e), GDPR (Article 21 GDPR)
- to receive data that concern you in a commonly used and machine-readable format from the controller such that they can be potentially transmitted to another controller (right to data portability, Article 20 GDPR).
- to withdraw your consent to the extent that the data have been processed on the basis of consent (Article 6(1)(a) GDPR). The lawfulness of processing on the basis of consent given remains unaffected until receipt of the withdrawal.
In accordance with Article 15 GDPR, you can also contact GIZ’s Data Protection Officer at [email protected].
You also have the right in accordance with Article 77 GDPR to lodge a complaint with the competent data protection supervisory authority.The competent authority for GIZ is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).
Deadline: 4 Apr 2024