Administrative Clerk

The Production/Admin Clerk will be responsible for a variety of administrative tasks. This position is the representative of first impressions for the organization and a professional appearance and demeanor are critical.

The individual is responsible for greeting customers and visitors, performing updates of plant reports in a timely and accurate manner, and maintaining plant files for the various departments.

The primary duties of a Production/Admin Clerk include:

• Understands, follows and enforces all established safety, health, quality GMP and Company policies, procedures and recognized practices.
• Provide clerical support to all departments in the plant.
• Initiating corrective/preventive and continuous improvement opportunities through defined/document channels, and actively participate in developing, implementing, and verifying corrective/improvement actions.
• Handle all incoming phone calls to the plant.
• Supervise vending, cleaning, uniform and water services.
• Distribute correspondence and paperwork from the fax, copy machine and printers.
• Maintain the printers and fax machine.
• Sort and distribute interoffice and outside mail and correspondence.
• Greet visitors to the plant and verify they comply with safety policies and procedures.
• Maintain visitors’ log.
• Provide professional, confidential administrative support.
• Manage accurate filing system and document control.
• Insure compliance with Corporate Administrative policies and procedures.
• Write procedures applicable to administrative functions.
• Enter daily production and sales, receive inventory.
• Maintain weekly shipping reconciliation.
• Insure plant workstations have current copies of all applicable procedures.
• Generate purchase orders and maintain office supplies and equipment.
• Track all purchase orders, receivers, and invoices.
• Verify accuracy of invoices and processes for payment in the P.O.system.
• Monitor cost allocation to correct account numbers.
• Process freight bills and re-bills customer for freight where appropriate.
• Check timecards for accuracy.
• Assist with entering and reconciling weekly payroll hours.
• Reconcile temporary hours to invoices and processes for payment.
• Process employment verification requests.
• Process some employment transactions with Corporate Human Resources.
• Skills:*

excel data entry, Administration, sap erp, excel pivot tables, v look ups, administrative support, administrative skills, administration support, administrative assistance, administrative clerical

• Top Skills Details:*

excel data entry

• Additional Skills & Qualifications:*

Production/Admin Clerks are required to interact with managers, employees, vendors, and customers. Therefore, the following skills and proficiencies are also essential of the position:

• Ability to maintain regular, predictable, and punctual attendance.
• Computer usage and typing skills are essential.
• Excellent verbal and written communication, including the ability to effectively communicate with internal and external customers.
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
• Communicates effectively: conveys facts and information clearly both verbally and orally.
• Collaborates well with others: proactively contributes to group objectives; volunteers to help others.
• Experience Level:*

Intermediate Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.