Administrative Assistant

• Provide a broad variety of expert administrative functions in support of the organization
• Attend to visitors/guests, issue access badges, and arrange transportation, as needed
• Field and manage emails, calls, and all forms of correspondences courteously, professionally, and confidentially when necessary
• Prepare, revise, and format excel spreadsheets, power-point presentations, and other written documents
• Reserve and prepare conference rooms for meetings, including AV and catering as needed
• Maintain office and kitchen supplies inventory, as well as order business cards for staff upon request
• Act as the primary point of contact for repairs of office appliances and equipment
• Maintain the office condition and arrange repairs when necessary Human Resources Support:
• Assist with internal and external HR related inquiries or requests
• Maintain Staff Directory
• Maintain both hard and digital copies of employees’ records
• Assist with the recruitment process by scheduling interviews, performing reference checks, and maintaining agendas
• Assist with performance management procedures Finance Support:
• Maintain Financial Department files
• Support audit requests by collecting information and documents as requested
• Generate purchase orders and assist with procurement requests
• Contribute to ad hoc projects by developing systems and implementing new processes as needed
• Communicate with staff on deadlines and other timely reminders and announcements
• Skills:*

administrative support, ms office suite, pharmaceutical, Outlook, Customer service, Microsoft office

• Top Skills Details:*

administrative support,ms office suite,pharmaceutical

• Additional Skills & Qualifications:*

Preferred:

• A high school diploma or equivalent from an accredited institution, college degree preferred.
• Five (5) years of experience in office management and/or coordination, prior experience working for a pharmaceutical or biotech company a plus, public company experience preferred.
• Strong communication skills, excellent customer service, conflict resolution, and writing skills.
• Strong planning and organizational skills with a strong attention to details
• Experience handling sensitive, confidential business matters and information with discretion, and the ability to protect confidential information.
• Must be proficient in Microsoft Office applications, specifically with Word, Excel, and PowerPoint.
• Demonstrated ability to effectively work within a fast-paced office environment and to be a self-starter.
• Ability to effectively communicate, decipher issues, and inquiries that need immediate attention, and exercise considerable judgment and discretion.
• The ideal candidate will be experienced in handling a wide range of administrative support-related tasks, working independently with little supervision.
• Experience Level:*

Expert Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.