Administrative Assistant – Manufacturing

Job SummaryAdministrative Assistant

Why Avantor? 
Our more than 12,000 associates globally are passionate about setting science in motion to create a better world. By choosing a career with Avantor, a Fortune 500 company, you will make breakthroughs, make a difference—and make your mark. You will work closely with dedicated people who share your enthusiasm for innovation, excellence and achievement. Whether you want to help customers advance science or solve complex problems, Avantor is where you belong.

Consider a career with us at one of our offices, manufacturing and distribution facilities or innovation centers, or as part of our laboratory and clinical services teams working onsite at customer locations worldwide.

Location: Carpinteria, CA

Job Summary:

Under increasingly limited supervision, the Administrative Assistant performs a wide variety of administrative functions related to the production, receiving, shipping and inventory of specialty silicone products.  Ensures timeliness and accuracy in applicable tasks. Lends clerical, data entry and record keeping support to the department by performing the duties listed below.

Job Description:

• Creates and maintains established record keeping systems using paper forms and computerized programs. 
  
• Assists with and/or maintains materials labeling program and company inventory systems. 
  
• Assists with and/or maintains company production scheduling report. 
  
• Interfaces with other departments to achieve production goals and product shipment requirements. 
  
• Works closely with the MRP and QA groups to coordinate manufacturing and testing of materials. 
  
• May maintain control of area inventory by overseeing cycle counting, verifying accuracy of inventory and correcting issues.   
  
• May perform order entry data tasks for both receiving data entry tasks and shipping data entry tasks.  

 

Quality Related:  

• Responsible for maintaining quality within the scope of the job description. 
  
• Ensures that all manufacturing and packaging paperwork  is completed accurately. 
  
• May research documentation within company quality system programs. 

 

Process Improvement: 

• Responsible for reviewing process reproducibility trends of applicable products and applying that knowledge to improve processes and or products.
  
• Responsible for problem definition, measurement, analysis, improvement and control of processes, products and equipment. 
  
• May assist with technical writing and Document Control Requests as needed. 
  
• Works on special projects and/or spreadsheets as required. 
  
• Supports department Administrator & Manager as required. 
  
• Performs other duties as assigned that support the overall objective of the position. 

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Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
• For safety, the use of contact lenses for any reason, cosmetic or corrective, is prohibited on the production floor, in the lab areas, in the engineering shop, or while working on equipment.
  
• The company will provide prescription safety glasses with a current (under 12 months) vision corrective prescription provided by the employee.
  
• Clerical, typing and use of computer keyboard and 10-key or calculators. 
  
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. 
  
• The employee is occasionally required to stand, walk, and reach with hands and arms. 
  
• The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.   

 

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. 
  
• The noise level in the work environment is usually moderate.  Some time may be spent in a non-climate controlled, manufacturing atmosphere. 
  
• Employees are provided with information about workplace safety and health issues and receive periodic safety training.  The training covers potential safety and health hazards.
  
• All employees are expected to maintain a safe work environment, obey safety rules and exercise caution in all work activities. 

Qualifications:

• One year certificate from college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience. 
  
• Knowledge of process production activities in a chemical or mechanical manufacturing environment preferred. 
  
• Computer literate (MS WORD/EXCEL).   
  

DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Avantor is proud to be an equal opportunity employer.

EEO Statement

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision using the links below.

EEO is the Law

OFCCP EEO Supplement

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

3rd party non-solicitation policy

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation