Administrative Assistant

Performs advanced and complex administrative duties for senior-level management. Edit and type letters and reports often of a confidential nature. Schedules appointments and meetings and screens telephone calls. Maintains confidential records. Prepares reports and initiates and answers correspondence in the name of the supervisor. 
MAJOR JOB DUTIES AND RESPONSIBILITIES (List in order of importance)

Coordinate executive’s schedule, making appointments and establishing agendas.
Arrange and coordinate business travel for executive or other division heads.
Screen managers’ phone calls and incoming mail.
Draft routine memos and perform word processing duties.
Coordinate department meetings; arrange use of conference rooms.
Serve as a contact to employees, investors, or other stakeholders inside and outside the organization.
Conducts various analytical special projects, especially involving budgets and preparations for senior management meetings.
May assist in budget preparation and control activities.
Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc.
Administer programs, projects, and/or processes specific to the operating unit served.
May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations.
Performs other duties as assigned.

QUALIFICATIONS (Education/Training, Experience and Certifications)

Associate degree in business or secretarial science (two-year program) or equivalent experience; bachelor’s degree in business or liberal arts desirable.
Excellent knowledge of administrative practices and procedures. Ability to manage sensitive, complex, confidential information.
Excellent communication and interpersonal skills. Professional appearance and presentation.

KNOWLEDGE SKILLS AND ABILITIES (Those necessary to perform the job competently)

Thorough knowledge of administrative practices
Strong computer skills; knowledgeable of Microsoft office.
Good organizational skills.
Able to prioritize tasks to meet deadlines.

ENVIRONMENTAL WORKING CONDITIONS & PHYSICAL EFFORT (Under Typical Positions)

Typically works in an office with adequate lighting and ventilation and a normal range of temperature and noise level.

Work assignments are diversified. Examples of past precedent are used to resolve work problems. New alternatives may be developed to resolve problems.

A frequent volume of work and deadlines impose strain on routine basis.

Minimal physical effort is required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting or carrying objects that typically weigh less than 10 lbs.

DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Avantor is proud to be an equal opportunity employer.

EEO Statement:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision using the links below.

EEO is the Law

OFCCP EEO Supplement

PAY TRANSPARENCY NONDISCRIMINATION PROVISION

3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.