Administrative Assistant – Big 5 Bank

Our client, one of the big 5 banks in Canada, is looking to hire an administrative assistant for their corporate head office located in the downtown Toronto area on a contract-to-hire basis.

• The must have qualifications for this role are as follow:*
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• 2+ Years of Office Administration Experience (Admin/Front Desk/Reception/Etc.)
• 2+ Years of Customer Service Based Experience
• The job duties for for this position include but are not limited to the following:*
• Answer telephone in a professional, timely and courteous manner
• Always maintain a clean desk and reception area in accordance with the clean desk policy
• Be an expert about all elements of space, technology, and business lines to answer clients’ questions, needs and provide a welcoming environment
• Receive and welcome visitors while supporting first-class client and guest experience by acting as a central point of contact upon arrival. Notifying employees of guest’s arrival to the floor.
• Manages and reviews the Visitor Management System to ensure preparations are in place for all appointments and bookings for the floor. Directs clients to appropriate locations or contacts employees to inform them when clients arrive and/or need assistance
• Assists in providing general administrative support, tasks, and ad-hoc projects on an as needed basis
• Accept deliveries and arrange for courier service pick up for mail items, administer to inbound Fax messages
• Supports Leadership with meeting room requests including booking & set-up of rooms, conference room technology, ordering food services and maintain reception area including coffee station and machine.
• Candidate Value Proposition:* The selected candidate will have opportunity to grow their career at one of the 5 big banks, and gain exposure to various other teams/branches
• Disclaimer*
• The Company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 844 895-8598 or email However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting.*

À propos d’Aston Carter:

Aston Carter, une division d’Aerotek, est un fournisseur d’envergure mondiale de services de recrutement et de dotation de personnel pour les sociétés à la recherche de professionnels du milieu des affaires hautement spécialisés. Aerotek est une société en exploitation d’Allegis Group, un fournisseur multinational de solutions en matière de talent. Aston Carter s’engage fermement à offrir un service de premier ordre aux clients et aux professionnels du milieu des affaires dans un vaste éventail de disciplines, notamment la comptabilité, la finance, la gouvernance ainsi que la gestion du risque et de la conformité. Avec plus de 60 bureaux en Europe, Asie et Amérique du Nord, Aston Carter offre une expertise locale, régionale et mondiale pour répondre aux besoins uniques de ses clients. Reconnu “best of staffing” par nos clients et le talent que nous recrutons, Aston Carter s’engage à livrer un service hors pair a tous nos partenaires d’affaire.

About Aston Carter:

Aston Carter is a distinguished global provider of recruitment and staffing services to companies requiring highly specialized business professionals. As a Best of Staffing® Client and Talent leader, Aston Carter has an unrivaled commitment to delivering first class service to clients and business professionals across a variety of disciplines, including Accounting and Finance as well as Governance, Risk and Compliance. With more than 60 offices across Europe, Asia Pacific and North America, Aston Carter provides local, regional and global expertise to drive value and meet our customers’ unique needs. Aston Carter is a division of Aerotek. Aerotek is an operating company of Allegis Group, a global talent solutions provider. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.