Administrative Assistant

• Time is precious, so let’s not waste it. Promptly coordinate daily requests including meetings and events, purchase requests, travel arrangements, and registrations for conferences and training classes.
• Help ensure the office is running smoothly. Assist with onsite vendor service visits for office equipment as well as provide onsite meeting coordination and IT support when needed.
• Deliver great service. Manage onboarding and offboarding for new hires, interns, and contractors and partner with HR representatives to handle onsite interview logistics.
• Do you like to stay in touch? Good! We need you to coordinate workflow processes with various divisions to ensure appropriate handling of team requests.
• Put your thinking cap on. You’ll solve administrative problems by analyzing workflows and identifying creative solutions that are in line with company and division policies and procedures.
• Become a subject matter expert. Respond to employees’ questions about administrative policies, methods, and guidelines. Communicate any updates and changes to management so they can be an expert too.
• Don’t worry about sitting idle. We are a growing company and always have additional opportunities to assist. As a bonus, you can learn a little about GIS along the way!

Requirements

• 3+ years of experience with administrative work involving analysis and recommendations that led to the improvement of administrative procedures, practices, or programs
• Demonstrated ability to work in a complex department, maintain diverse sets of information, and interpret policies and guidelines
• Motivation and passion for getting work done in a consistent and thoughtful way, both independently and collaboratively
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• High school diploma

Recommended Qualifications

• Minimum typing speed of 45 wpm
• Bachelor’s in business or related field
• Knowledge of SAP and Salesforce

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.