FAO
Ukraine joined FAO in 2003 and since 2015 the Organization has been operating in two strategic directions: emergency humanitarian response in conflict-affected oblasts and agricultural development across the whole country. Following the outbreak of the war in Ukraine in February 2022, FAO has scaled up its activities in the country to support agricultural production and food systems with the aim of protecting the food security of vulnerable households and communities across Ukraine.
To implement its 2023 Response Plan for Ukraine, FAO requires USD 205 million to restore the food security and self-sufficiency of 500 000 rural households in seven frontline oblasts and other areas heavily impacted by the war, to restore agricultural production and critical value chains by providing support to small- and medium-sized producers, and to provide coordination and technical support to the Government of Ukraine to support critical food system services.
The Response Plan was formulated to respond to the priority intervention areas and target beneficiaries outlined by the Ministry of Agrarian Policy and Food (MAPF), to be consistent with the UN-wide response to the ongoing humanitarian crisis in Ukraine, and to respond to the distinct needs of vulnerable rural households and small- and medium-sized agricultural producers across the humanitarian-development-peace-nexus with a focus on responding to immediate needs while also building resilience. In addition, the Response Plan delineates FAO’s role in generating accurate, timely analysis and evidence of the food security and sectoral situations in Ukraine to inform the programming of FAO and other development partners as well the Government of Ukraine’s policy response and related actions. Furthermore, the Response Plan has been formulated to complement FAO’s development portfolio that was being implemented prior to the outbreak of the war.
Reporting Lines
Under the overall supervision of the FAO Ukraine Head of Office/Designated Responsible Officer and the direct supervision of the
Head of Operations/Operations Officer and in close coordination/cooperation with other units, the Administrative Assistant may
also receive guidance from National Professional Officer (Administration).
Technical Focus
The incumbent operates independently and takes decisions on work priorities and exercises initiative for dealing with cases without precedents. Supervision received is focused on the quality of work outputs. He/ she provides guidance and advice to other office support staff. The Administrative Assistant works closely with a wide range of colleagues in the division /region, with central units and external clients, performing and coordinating office- and management support services, and providing procedural guidance and information.
Tasks And Responsibilities
The Administrative Assistant will be responsible for the followings tasks:
- Acts as focal point for all purchase requisition (PR) matters; reviews documentation for procurement of goods, services and works for quality, and proceeds with PR raising in the GRMS system.
- Reviews requests for payment receipts of goods and services from Letter of Agreement (LOA) Responsible Officers, responsible staff of the FAO UA departments in accordance with the relevant sections of the FAO Manual and, upon approval by the authorized officer, proceeds with payment receipts in the Global Resources Management System (GRMS);
- Follows up payment-related inquiries in cooperation with the colleagues at the finance department.
- Prepares correspondence of administrative and financial nature; draft correspondence to verify data, answer queries, and obtain additional information on transactions and financial matters, as required.
- Maintains detailed records of budget estimates, obligations and available balances; participate in the consolidation of budget proposals; prepare financial data for budget estimates and financial planning for the office needs.
- Retrieves, enters, selects and analyzes data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations.
- Provides reports on budgetary performance of office accounts, and, if required, of project accounts; reports variations from budgets.
- Maintains local inventory records with responsibility for proper recording of assets, their maintenance and safeguard.
- Maintains a filing system of administrative and financial documents.
- Supports the administration of personnel and equipment.
- Performs other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- Secondary education
- Three years of administrative, accounting and office management experience.
- Working knowledge of Ukrainian (Level C or native) and working knowledge of (Level C) in English
- National of Ukraine
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Bachelor’s degree in business administration, international relations, finance, management, accounting, social sciences, or related discipline is an asset
- Experience working with UN Agencies / INGOs / International Organization or in an international context will be considered an asset
- Very good knowledge of the MS Office applications, Internet and office technology equipment
- Ability to take ownership and accountability for assigned processes and to work autonomously
- Rigor and demonstrated attention to detail
- Quality of both oral and written communication and documentation standards.
- Ability to work quickly and under pressure
Additional Information
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Job Posting
19/Dec/2023
Closure Date
01/Jan/2024, 10:59:00 PM
Organizational Unit
FEUKR – FAO Representation in Ukraine
Job Type
Non-staff opportunities
Type of Requisition
NPP (National Project Personnel)
Grade Level
N/A
Primary Location
Ukraine-Kyiv
Duration
12 months, with possibility of renewal
Post Number
N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
To apply for this job please visit jobs.fao.org.