Administrative and Operations Assistant | Islamabad, Pakistan | 2023

Chemonics seeks an Administrative and Operations Assistant for the USAID Pakistan Building Healthy Families (BHF) project. BHF will improve population health outcomes through stronger primary care systems encouraging uptake and continuation of voluntary FP/MNCH services. BHF will support the Government of Pakistan and private sector institutions to optimize stewardship of both sectors; optimize norms and behaviors to drive demand and service seeking and motivate health workers to provide quality care; and optimize access to FP/MNCH services. As a sub-awardee to Pathfinder, Chemonics will lead implementation for components that provide technical assistance strategies to government and local organizations to improve commodity security, supply chain, and last mile distribution, support development of solutions for HRH management and planning, improve government stewardship of mixed health systems and developing health markets, and other governance and health financing activities. This is expected to be a five-year, consortium-based project. This position will be based in Islamabad, Pakistan. We are looking for individuals who have a passion for making a difference in the lives of people and communities around the world.

Responsibilities include:

• Assist with logistical recruitment and onboarding of Chemonics BHFA staff, including collecting references, biodata, verification documents, coordinating with Pathfinder procurement team to order equipment on time, and other related tasks
• Assist project staff in arranging travel, visas, hotel accommodations, project drivers’ schedules, and customs expeditors for all project-related travel
• Facilitate local staff payments and manage petty cash, including log, distribution, receipts, and reconciliation
• Maintain constant communication with Pathfinder Operations team for advice and guidance on office management and operations related tasks
• Maintain administrative systems, including but not limited to communication logs and filing systems (both electronic and hard copy)
• Ensure that the office is organized to run efficiently, and that office equipment and supplies are ordered on time, properly maintained, and inventoried
• Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual
• Prepare reports of meetings convened or attended by Chemonics BHFA team and take meeting minutes for all team meetings and distribute accordingly
• Other duties as assigned

Qualifications:

• Certificate/diploma in related field preferred.
• Minimum of 2 years of experience; Experience working with USAID-funded programs is an added advantage
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to details and quality
• Demonstrated computer skills in Microsoft Office Suite Applications including Word, Excel, Outlook, and PowerPoint
• Excellent interpersonal and communications skills
• Demonstrated leadership, versatility, and integrity
• English and local language (Sindhi and Pushto) language skills