Administration Officer

Job Summary

Responsible for supporting and overseeing day-to-day office operations, fleet management and support overseeing the project need procurements.

Reporting line to Human Resources Manager

Principal Responsibilities

Facility Management

• Planning and coordinating all office installations and refurbishments
• Managing the upkeep of equipment and supplies
• Inspecting buildings’ structures to determine the need for repairs or renovations
• Allocate office and parking spaces

Procurement

• Preparation and updating of Project Annual Procurement Plan
• Timely procurement of goods through preparation of all procurement documentation
• Coordinate and ensure timely responses to clarifications sought by bidders
• Ensure compliance with procurement method

Fleet Management

• Proper scheduling for vehicle maintenance
• Carrying out fleet management quality controls
• Ensuring compliance with Road Traffic laws
• Managing vehicle services
• Managing motor vehicle maintenance history

Job Level Specifications

• Thorough knowledge of USAID and its contractual, procurement and reporting requirements required.
• Excellent planning and organizing skills
• Good analytical and problem-solving skills
• Excellent driving skills
• Good time management skills
• Strong communication and interpersonal skills
• Ability to supervise and lead a team

Education and Experience

• A Bachelor’s degree in Public Administration, Business Administration or Social Science
• Minimum 5-7 years administration work in a health/nutrition-related project
• Project procurement management experience

KPIs

• Effective planning & time management 30%
• Accuracy and attention to detail 20%
• Risk Management and Compliance with applicable regulations 25%
• Integrity and work ethics 25%

Safeguarding Policy

FTC strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FTC holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FTC expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FTC work is carried out in honest and fair methods, in alignment with the FTC Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.