Admin Officer

Organization

iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

Background

RESPONSIBILITIES

GENERAL

• Admin
• Manage the day to day running of the iMMAP Ukraine Office
• Organize meetings as required across the various departments
• Liaise with external actors and authorities
• Keep oversight on all Visa and Residential process
• Support with localization of the contracts and adopting iMMAP policies to the local context
• Draft correspondence, documents and reports
• Perform other related duties as required

REPRESENTATION

• Maintain effective and positive internal communication with iMMAP Ukraine office team members to be in line with the policies and procedures and exchange knowledge.

Description of Duties

ORGANIZATIONAL LEARNING

As part of the iMMAP commitment to organizational learning, and in support of the understanding that learning organizations are more effective, efficient and relevant to the communities they serve, it is expected that the individual will commit 5% of his/her time to learning activities that benefit iMMAP as well as individual professional development.

ACCOUNTABILITY TO BENEFICIARIES

iMMAP team members are expected to support all efforts toward accountability, specifically to beneficiaries of iMMAP programs, and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of field projects.

OTHER

Any other duties as required.

REPORTING LINES

The Admin Officer works under the direct supervision of the Project Manager.

Requirements

QUALIFICATIONS

REQUIRED

• University degree in Business Administration, Humanitarian Affairs, or any other relevant field.
• Minimum three (3) years of experience in Admin role.
• Demonstrable skills implementing administration, and procurement procedures in compliance with HQ and donor regulations.
• Excellent command of Office suite applications (Word, Excel, PowerPoint);
• Excellent inter-personal and general communication skills;
• Very good English, both spoken and written.

DESIRED

• Strong interpersonal skills.

WORKING CONDITIONS

• Willingness to work under tight deadlines
• Physically fit and able to cope with demands of unusual working hours and difficult environments.

Guiding Principles

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.

iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP is an Equal Opportunity Employer regardless of background.

DISCLAIMER: Note that due to the urgency of this position, application will be reviewed on a rolling basis and the position may be filled before the recruitment closing date.