Admin Assistant

OVERVIEW Assists the Portfolio Management team in the management of client portfolios through trade executions and settlement, reconciliation, report generation and customer service. Client contact (internal and external) is an integral part of the position with superior customer service and attention to detail required. The position involves constant interaction with the Portfolio Managers as well as Relationship Managers. ESSENTIAL FUNCTIONS Working as a member of the Portfolio Management team, responsible for:

• PORTFOLIO ASSISTANCE: Work closely with the Portfolio Managers and Portfolio Analysts. Functions include, but are not limited to: generate the report set necessary for the Portfolio Manager to conduct account analysis, update and maintain databases, generate client reports as requested.
• SECURITIES TRADE EXECUTION: Accept buy and sell orders from internal and external clients. Exercises discretion in order to evaluate market conditions to determine ideal timing for trade execution. Execute trade orders including money market products, equity securities and mutual funds. Release and process trade orders using the M&I trade system. Reconcile trade positions daily. Coordinate with back office personnel, securities dealers and outside account managers to ensure accurate and timely settlement of trades and problem resolution.
• CUSTOMER SERVICE: Provide high quality customer service to the department’s clients (internal and external).
• REPORT PREPARATION: Identifies and evaluates the business reporting needs of Portfolio Managers in order to proactively develop reports. Prepare Portfolio Management Group’s reports including but not limited to: monthly compliance reporting, month end pricing, undefined securities reports, annual account reviews and mutual fund performance. Prepare reports as requested by the Chief Investment Officer, Portfolio Managers, Portfolio Analysts or internal clients.
• RECORDKEEPING: Responsible for accurate record keeping, ensuring compliance with all legal and regulator requirements. Assists in administering compliance programs to identify problems and provides reporting related to compliance activities.
• Regular, reliable attendance is required.
• Perform compliance and risk management duties as required or assigned.
• Skills:*

Microsoft Office, Admin Support, Detail Oriented, PC, FIling, Data Entry

• Top Skills Details:*

Microsoft Office,Admin Support,Detail Oriented,PC

• Additional Skills & Qualifications:*

Speaks, reads and writes English fluently. Ability to work well with various personalities while maintaining a mature, calm, professional demeanor. Ability to work effectively and efficiently in a team environment. Ability to handle repetitive tasks without a loss of efficiency or accuracy.

• Experience Level:*

Entry Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit [AstonCarter.com.](AstonCarter.com) Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email [[email protected]](mailto:%[email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.