Accounts Payable Clerk

The Person

• A bright and ambitious person
• You should be diligent, methodical and numerate
• You should be punctual, organised, able to work to tight deadlines and have a sense of urgency
• You will take pride in your accuracy and attention to detail
• An outstanding performer would also be able to step back from the detail to see the bigger picture
• You should have an ability to build relationships with people at all levels throughout the business
• You should be able to display resilience in challenging situations and be an ambassador for change
• You should take pride in your appearance and your work, and be a confident communicator.

The Role

Reporting to the Group Financial Controller, your main duties will include but not be limited to:

• Ensure all purchase invoices are processed onto the company’s accounting software on a daily basis
• Responsibility for checking purchase invoices posted by others for accuracy before sending to the Branch Manager for payment approval
• Maintain the purchase ledger filing system, including filing processed purchase invoices daily
• Supplier statement reconciliations on a daily basis as required
• Supplier payments, both via the weekly supplier payment run and any ad-hoc payments which may be required
• Process invoices and payments in foreign currency as required and account for any exchange rate gains and losses
• Accounting for inter-company transactions in the purchase ledger
• Accounting for capital expenditure in the purchase ledger
• Accounting for contra entries with the sales ledger
• Ensure all costs are accounted for in the company’s financial records, either via processing of a purchase invoice or providing the Group Financial Controller with accruals figures for month end and year end reporting cycles
• Ensure the company has been supplied with relevant VAT invoices from all VAT registered suppliers wherever appropriate
• Ongoing maintenance of the purchase ledger to ensure it remains complete, accurate and tidy at all times
• Assist the Group Financial Controller with designing, implementing and complying with financial control systems around the purchase ledger
• Responsibility for ensuring all stationary is ordered for the office as and when required
• Holiday and sickness cover for other members of the Finance Team as required
• Answering incoming telephone calls to the main office telephone number and dealing with calls as appropriate
• Dealing appropriately with queries from customers, suppliers, the Clockwork branches and other stakeholders
• Finance administration including filing and photocopying
• Contribute to the management of the office (shopping for supplies, washing office towels, emptying recycling bins, cleaning and maintenance of coffee machine etc)
• Assisting the Group Financial Controller with any other tasks as required

Skills and Qualifications

• Previous experience in a similar role is essential
• Experience of using the company’s accounting software, Moveware, and also experience with Sage 50 Accounts and Sage Payroll software would be advantageous but is not essential
• Confidence in working with computers and willingness to learn new skills is essential. Microsoft Office proficiency (particularly Excel and Word) is preferred
• You should have good grades at Higher and / or Degree level. An accountancy or finance related subject would be preferred

Staff Management

·       This role has no direct reports.

Salary from £20,000 to £24,000.