Accounts Administrator

• Market leading business |Progression Opportunities

About Our Client

Our client are a European market leader and have experienced very impressive growth. They’re currently recruiting for an Accounts Administrator based from the Farnham, Surrey office. Hybrid working available

Job Description

As the Accounts Administrator based from the Farnham, Surrey office you will be responsible for

Accounts & Administration

• Ensuring financial records and information relating to both schemes is processed when required, on a daily, weekly and monthly basis, progressing details and data as per the Finance accounting timetable.
• To also support the development of the Jaama Fleet System, analysing data, creating reporting and maximising functionality
• Adding new vehicles to the fleet database and processing the purchase invoices for payment
• Vehicle Purchase – working with the supplier to ensure that a car is seamlessly processed from the purchase to the swap out of old into new car
• Ensuring that driver and vehicle records are both added and removed as required:
• Update Monthly Mileage and Maintenance Returns (internally) and review monthly non-compliance reports, expediently chasing drivers on non return of their mileage details
• Update driver “fines” and ensure that these are monitored (ensure the driver has paid any PCN) and progress chasing any “speeding fines” (NIP’s) that will incur endorsements (to advise the Fleet Controller if there are concerns)
• Input and Access vehicle recalls, chasing and ensuring that the recall has been actioned and kept on record for Health & Safety purposes
• Expediently updating (coding) and processing Car Fleet invoices for payment and challenging non compliant invoices (overcharge, unauthorised, extra work, no discount!!) and liaise with suppliers as necessary
• Administer the M.I.D. (Allianz Insurance Database) by adding and removing company cars, loan and demonstrator vehicles from insurance. Reconcile on a regular basis with Key 2 and M.I.D.
• Administer Fuel Cards for all Shell Accounts – requesting replacement, cancelling where required and processing through to driver. Reconcile on a regular basis with Key 2 and Shell Interactive.
• Invoice drivers for vehicle damage as required

Reporting & System Development

• To review the use of the current Fleet system (Jaama) to focus on the following areas:
• Analysis data to flag up potential risks across the Company Car Fleet and Cash Allowance employees
• System training and optimal usage for the business and team
• Review, develop and present reporting on Fleet trends, from non-compliance, out of policy approvals, fleet ageing trends and mileage risks along with any other reporting as requested
• Ensure that business mileage data captured in the expense systems are also uploaded and maintained in Jaama

The Successful Applicant

• Accounts or Administration Experience is desirable
• Excel and Strong IT & System skills
• An excellent telephone manner
• Have the confidence to interact with people of all levels across the business
• Have a questioning, but professional approach
• Have a problem solving attitude and willingness to see if things can be done differently
• Be methodical in approach and have an excellent eye for detail
• A strong ability to work autonomously and take ownership of your area of responsibility

What’s On Offer

Salary £21,000 – £23,000

23 days holiday

Hybrid working from home and the office available

Study Support if you want to study an accountancy exam but you don’t need to be studying or want to study

Other Benefits And Progression Opportunities

Contact: James Quinn

Quote job ref: JN-042022-5416452

Brand: PP