Crown Agents
About the role
DEPARTMENT
CROWN AGENTS ZIMBABWE
FUNCTION OF DEPARTMENT
Crown Agents Zimbabwe is an international office of the Crown Agents Group set up to identify business opportunities, market and promote CA Group services in the Country and provide support services to businesses in Zimbabwe contracted by Crown Agents.
MAIN JOB PURPOSE
To provide a complete financial and management accounting service to enable the Board and Management to meet statutory requirements. To assist with the human resources management. Duties cover both the Zimbabwe and Zambia offices.
MAIN RESPONSIBILITIES OF JOB
Be aware of and adhere to company quality standards and procedures in accordance with Crown Agent’s commitment to working to the highest quality standards and striving for continual improvement
Tax and other statutory returns
- Prepare and submit all Crown Agents Zimbabwe taxes as per ZIMRA guidelines, including but not limited to QPDs, VAT, PAYE, WHT and income tax
- Prepare and submit all other statutory returns, e.g., NSSA, ZIMDEF, SDL
- Reconciling the tax accounts with ZIMRA quarterly
- Attend to any ZIMRA queries as and when requested
Management Accounting and payments
- Prepare financial reports and supporting schedules according to underlying transactions and as per set deadline by HQ
- Post cash book transactions on a weekly basis in the accounting system
- Analyse income and expenses to ensure that they are recorded appropriately monthly and reporting on variances from the budget or forecast.
- Prepare a performance commentary monthly
- Prepare monthly balance sheet account reconciliations
- Prepare bank reconciliations
- Prepare client invoices in the system
- Prepare payments in the system and maintaining adequate filing
- Prepare a weekly cash flow forecast for approval
- Ensure that payments are done twice a week
- Attend monthly project review meetings and be able to articulate revenue and gross margin variances correctly.
- Attend Project review meetings and advise on debtors’ status
Statutory / Financial Accounting
- Prepare Crown Agents Zimbabwe statutory accounts, liaising with Finance Manager
- Assist with financial and project audits
Budgeting process
- Active participation and contribution in the budget process and financial projections
- Assist in the preparation of monthly forecasts
Project Management
- Management of projects as assigned by the Office
Human resources and office administration
- Assist with the preparation of contracts, termination letters and maintaining adequate filing
- Coordinating the Due Diligence process and ensuring that employee files have correct documentation
- Prepare the monthly headcount report for UK
- Manage day-to-day office administration in such areas as stationery, filing, personnel records, insurance vehicle allocation and maintenance.
- Performance manages the Procurement Clerk and the Driver
Any other duties as appropriate to the position, as requested
About you
Requirement
Qualification
- Minimum of a degree in Accounting, Finance or related field from a recognised institution
- A professional qualification like ACCA, CIMA desirable
Experience
- Proven track record in financial accounts and management reporting
- 5 years in a similar role
- Working knowledge of SUN Systems is required
- Knowledge of Zimbabwe tax essential
- Good interpersonal skills and ability to work with people from different cultures
About us
You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.
About what’s on offer
Crown Agents offers a competitive benefits package.