Senior Project Manager – GH TAMS

About Us

International Business & Technical Consultants, Inc. (IBTCI), a U.S.-based international development consulting company established in 1987, has worked in over one hundred countries and implemented over three hundred projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in Monitoring & Evaluation (M&E) across many sectors including, but not limited to, conflict and crisis, democracy and governance, economic growth, education, environment, and global health.

Job Title: Senior Project Manager – GH-TAMS

Department/Location: Institutional Support and Implementation Practice, Washington DC.

Reports To: Project Director

Type: Regular Full-Time

Classification: Exempt Level and is not eligible for overtime pay

Overview: IBTCI is seeking a Senior Project Manager for the Global Health Technical Assistance Mission Support (GH-TAMS) Task Order with the USAID/Bureau of Global Health.

IBTCI and its partner, Dexis Consulting Group, are implementing the USAID-funded Global Health Technical Assistance and Mission Support Project (GH-TAMS). GH-TAMS is a $70 million five-year contract designed to provide USAID operating units working on health-related activities with short- and medium-term technical services of consultants with expertise in health technical areas and program cycle activities. The activities of GH-TAMS support cross-cutting health issues such as gender, health systems strengthening, environment, science and technology.

The Senior Project Manager will typically work on complex, urgent, and/or client-sensitive assignment requests depending on assignment numbers/ demand. In addition, the Senior Project Manager will have staff supervisory, knowledge management, and training responsibilities. The Senior Project Manager should have a demonstrated ability to work independently with minimal oversight.

The Senior Project Manager provides administrative leadership and management of a complex portfolio for the GH-TAMS project. The position reports to the Project Director and supervises Associate Project Managers and Project Assistants. Additionally, the Senior Project Manager will manage logistics and assignment procedures for GH-TAMS assignments. Specifically, the Senior Project Manager will be responsible for the following tasks and activities:

Responsibilities

Essential Duties/Tasks and Responsibilities:

• Manage complex, urgent, and/or client-sensitive assignment requests the assignment planning process, including working with USAID clients to develop scopes of work (SOWs), cost estimates, and implementation timelines.
• Focus on recruiting of difficult-to-recruit-for technical experts (consultants) in addition to conducting GH-TAMS assignments. Serve as recruiting manager for their assignments.
• Responsible for all logistical support for consultants both in the United States and overseas. Tasked with logistically complex assignments. Serve as peer advisor to PM I and PM II on logistical support for their assignments.
• Coordinate and track project activities and consultants through planning, implementation, and reporting phases, under the supervision of the Deputy Director – Projects and the Project Director.
• Facilitate smooth workflow by maintaining regular communication with project employees, clients, and consultants to ensure that clients and consultants are supported throughout the course of their assignments. Proactively monitor issues before they become challenges that impact delivery of services and share systems improvement with the Deputy Director level. Act as peer advisor to PM I and PM II on client interaction and delivery of services.
• Ensure necessary USAID approvals are obtained in a timely manner by preparing official notifications to USAID and other key stakeholders. Assist Deputy level to ensure PM I and PM II level are also maintaining a complete documentation of requests and approvals.
• Independently and accurately draft complex cost estimates. Track expenditures and carefully monitor assignment level budgets. Draft and maintain Assignment-specific pipelines.
• Participate in, and/or chair team-wide meetings and initiatives.
• Conduct trainings/orientations for project staff and consultants on operations, procedures, and tools.
• Promote integration and cross-fertilization of ideas, information, and best practices across assignments. Review and update standard operations procedures for the PM team.
• Provide technical input for select contract deliverables including ensuring quality control and oversight for assignment report content, preparation, and production.
• Implement administrative start up and close-out of assignments.
• Serve as project mentor and trainer for new Project Managers, Senior Project Assistants, and Project Assistants; orient Project team members to GH-TAMS procedures and processes.
• Serve in the capacity of Deputy Director in their absence.

Qualifications

Minimum Requirements:

• Eight years of total work experience.
• Six years of project management work experience of large, complex, and rapid response assignments.
• Experience with donor or USG-funded projects in a US headquarters environment.
• Knowledge of international development issues.
• Well-organized, strong attention to detail, able to handle multiple tasks simultaneously, anticipates work requirements and problem solves.
• Outstanding written and oral communication skills.
• Team player, flexible, and proactive.
• Familiarity with Excel, database use, and presentation software (Microsoft Office) .
• Oral and written fluency in English.

Preferred Requirements:

• Master’s degree in international affairs, global health, business, or related field.
• Knowledge of international public health and/or other development fields.
• Fluency in another language (French or Spanish).

Education: Bachelor’s degree in international affairs, global health, business, or related field.

Working Environment: Work is remote at this time though typically performed in an office environment.

COVID Vaccine status: As a condition of employment, IBTCI requires all new employees to be fully vaccinated against COVID-19. Candidates should be prepared to submit proof of COVID-19 vaccination upon hire or request for an accommodation with HR that is consistent with our COVID-19 safety protocols and policies.

Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility: This position will have supervisory responsibilities.

Travel: Travel is not required.

Work Authorization: Must be authorized to work in the USA. Visa sponsorship is not available for this position.

About the Organization:

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at [email protected] (Do not send your resume to this account, for consideration please apply in our career page).