“ Consultancy services for conducting trainings on “Make Me a Change Agent” and training on lobby and advocacy activities at County and Sub-County lev

Terms of Reference

Consultancy Service

Title: Consultancy services for training of 50 Adolescent Girls Young Mothers (AGYM) as change agents, lobby and advocacy in Nasinyono, Turkana County.

Geographical Location: Nasinyono, Turkana County.

Organization: AIC- Health Ministries

Themes: Capacity building, Lobby and advocacy

Duration: 14 days.

Target Population: 100 (50 AGYMs and 50 Nasinyono community members, including 25 men and 25 boys & 5 Project Staff)

Job years of experience: Minimum of 5 years of experience in gender mainstreaming, capacity building on gender matters, lobby and advocacy, livelihoods, nutrition, and food insecurity with a strong focus on AGYMs. Understanding of Turkana local context and experience of similar works in Turkana County will be of utmost importance. Local consultants/ applicants from Turkana County who speak the local languages will be given apriority.

Job type: Short-term consultancy.

1. Background & Aim of the consultancy

AIC-Health Ministries (AICHM) is a department of the African Inland Church (AIC) mandated to focus on health & nutrition, Livelihood resilience, and Humanitarian activities. AICHM has been implementing the Resilient Livelihoods Project under Johanniter International Assistance (JIA) since 2010. Currently, AICHM and Johanniter International Assistance are implementing a project called BMZ Nasinyono Livelihood project based in Nasinyono , Turkan West. The direct beneficiaries for this project are the 750 farmers households with 4,500 direct beneficiaries who own and work within the 250 acre farm land while indirect beneficiaries are estimated at 5,500 hence bringing the total to 10000 persons. This project contributes to access to sustainable livelihoods for and strengthening the resilience of, vulnerable rural communities in Nasinyono, Turkana west sub-county in Turkana County. This project improves agricultural practices and production, ensures that households can access agricultural related information and networks, provides skills and resources to agro-pastoralist-constrained households to become resilient to shocks, enable households to supplement their diet with nutritious food and sell excess produce, and ensure that needs of vulnerable groups are addressed in decision-making forums. However, dryland farming has been met with many challenges among them, inadequate adaptation capacities and strategies, limited technical know-how, climate change impacts, low rainfall, high surface evaporation rates, county budget constraints, access to markets and poor infrastructure.

The overall objective of the project is to contribute toward breaking the recurrent cycle of food insecurity in Turkana County. The project has two main thematic areas:

1. Increase in sustainable food production by promoting drought-resistant and environmentally viable crops.
2. Strengthen community resilience by preventing MAMs through improved access to quality and adequate locally produced food and enhance the self-help capacities of the target group to cope with the negative impacts of natural disasters.

To achieve this, the project will be based on two pillars: increasing food production and preventing MAMs with locally grown food. In addition to food production, good governance, i.e. everything related to decision-making processes, the right support from the local structures of the Ministry of Agriculture and the commitment and ownership of the target group, are key to more sustainable production growth. The prevention of MAMs through improved access to adequate locally produced food will strengthen the resilience of the affected population groups to recurrent droughts and floods and enhance the self-help capacities of the target group to cope with the negative impacts of natural disasters. This will help to minimise the periodic food crises that occur. Improved governance in the agricultural sector will further promote and sustainably secure increased food production and MAM prevention by strengthening existing and newly created local systems and structures through improved services, greater transparency and greater accountability. The catalyst for breaking the cycle of food crises in a sustainable way is the strengthening of AGYM through advocacy training, who will drive change through their positive influence on their peers and their role as those who will create the next generations.

1. Objectives of the Training:

The training will seek to address the following objectives in an adult learner setting:

1. To impart the 50 AGYM and 5 project staff with lobby and advocacy skills and 5 Project staff to competently handle Policy and Advocacy related to project implementation.
2. To undertake political/policy context, root cause of the issues faced by the communities and solutions
3. To conduct stakeholder analysis and power relations between decision makers and those who influence AGYMs and design strategies for engaging these stakeholders to achieve BMZ Livelihood advocacy objectives at the field level.
4. Develop tailor made advocacy strategy and plans for the AGYM to implement and a monitoring framework for their annual reviews
5. To empower change agents to address the identified barries and to motivate the rest of the community members to change their ways of thinking and belief in accordance to the project’s desirable habits;

• Climate-friendly food production techniques and cultures
• Appropriate nutritional training for infant and young child feeding (IYCF)
• Empowerment of adolescent girls and young mothers
• Challenges faced by young girls during menstruation

1. Change agents are accompanied and supported in their work and increase the enrollment of more practitioners to the team for sustainability
2. Key Deliverables

• Inception report
• A tailor made lobby and advocacy training manual targeting adult learners in rural set-up
• Make me a change agent training manual tailor made for adult learners in rural context
• Training reports from the two trainings
• Plan for follow up mentorship sessions.
• Report from the follow up sessions for the two trainings.

Responsibilities of the consultant:

1. Train the community members on lobbying and advocacy skills by building advocacy capacity for AGYM, community members and Project Officers to competently handle Policy and Advocacy related to project implementation.
2. To undertake political/policy context, root cause of the issues faced by the communities and solutions
3. To conduct stakeholder analysis and power relations between decision makers and those who influence AGYMs and design strategies for engaging these stakeholders to achieve BMZ Livelihood advocacy objectives at the field level.
4. Develop advocacy strategy and plans for the AGYM to implement and a monitoring framework for their annual reviews
5. Develop/design training materials and manuals for make me an agent training
6. Conduct trainings to the beneficiaries and staffs on make me an agent.
7. Conduct a one day follow up sessions in 2023 – including travel.
8. Facilitate their own travel arrangements, logistics and accommodation to and from the field.

Training report with the observations made within the training period, the content (in both pdf and MS Word formats and pictures in JPEG format.) will be required at the end of this training.

1. Scope of Work & Expected Output

The consultant is expected to have expertise in Gender studies, public administration, lobby and advocacy, policy making, SBCC, training community members with rationale on the following: public participatory processes, public planning, county governments annual budget, analysis of government and county budget process, engagements and collaboration with government departments, community based self-help groups & SACCOs, coaching and mentorship capacities, be able to work independently and be self-motivated.

The consultant will work closely with AICHM Head of Programs in Nairobi and AICHM staff in Kakuma office. The target beneficiary community are in Nasinyono, Turkana West where the trainings activities will be undertaken for 14 days (5 days for each of the training, 1 day for project staff and 1 follow up visits for 2023 of the project.

The Consultant will be accountable for the following deliverables:

• Inception Reports: The consultant will prepare the inception report before deployment to detail the consultant’s understanding of what is being reviewed and why, as well as proposed methods, tools, sources of data and procedures intended to address the key tasks outlined above. The inception report will also include a proposed training timetable, a Design training curriculum, Develop a 5-days training manual for each of the training with a clear outline of activities and methods. The inception reports shall not exceed 3 pages (without cover page) each.
• Conduct the actual training on make me an agent and lobby and advocacy for 100 (50 AGYMs and 50 Nasinyono community members, including 25 men and 25 boys & Project Staff)
• 1 day Training of project staff on the indicators to track under make me an agent of change training.
• Draft Reports on the two trainings (2 separate reports): A draft report should be presented to AICHM-JIA in Kenya within the agreed timeframe, capturing the report of the process, a training report of day-to-day deliberation (capturing the voices) and a clear action plan. Providing high-quality photos of the process.

A PowerPoint presentation should be included with key findings and recommendations. The draft report should not exceed 30 pages (target 20 pages).

• Final Reports of the two training (2 separate reports): The consultant will deliver a final training report to AICHM within the stipulated timelines, considering feedback received on the draft report. The final report should also consider the indicators as per the baseline for the project, which will be monitored in the mid-term review phase. The consultant should submit both soft and coloured hard copies of the report.
• One (1) future follow up meetings for assessment on the project beneficiaries based on mentorship and coaching by the consultant in Nasinyono.
• Report from 1 follow up sessions in 2023.

1. Methodology:

The consultant will be expected to employ participatory approaches appropriate to adolescent and adult learners in rural set-up with majority who are not able to read or write.

1. Duration and Time line :

The consultant is expected to execute all the activities according to the schedule below. The timelines may be adjusted slightly when/if necessary.

Task

Number of Days

Outputs/remarks

Training sessions of the AGYM on make me an agent

Training sessions for AGYM and project staff on Lobby and advocacy

Training the project staff

5

5

1

Training

Training

Follow up meeting later in 2023 for AGYM make me a change agent training.

1

Follow up assessments

Travelling days

2

The total number of days:

14

1. Qualifications required:

• Must have a minimum of a Bachelor’s degree, Social Sciences, Gender, Development Studies, Political Science, Public Administration, Law or related discipline from a recognized University.
• Minimum of 5 years of experience in gender, SBCC, administration, policy making, advocacy and community engagement with a strong focus on AGYMs Experience in the utilizations of various Social Accountability Approaches and Tools.
• Experience in engagements in the policy and legislative processes, Public Planning and Governments Annual Budget
• They have strong communication, representation, negotiation and consultation skills.
• Excellent command of English language
• Availability to fulfil the role and tasks within the stipulated timeframe
• Knowledge in working in donor funded programs
• High professional ethics and integrity
• Good understanding of the Turkana language.
• Women trainers are encouraged to apply.

1. Management of the study:

AICHM shall prepare a contract, which the consultant shall sign to commit himself/herself; the consultant shall be answerable to the AICHM-Head of Programs team in Nairobi and AICHM team in Kakuma.

In collaboration with AICHM, the consultant shall facilitate the organization of the work related to the assessment during this exercise.

The consultant shall be entirely responsible for the execution of the work plan, training manual, report generation, follow up sessions and submission. The consultant should be available for 4 days’ future follow up mentorship and coaching sessions in 2023 with the beneficiaries in Nasinyono. This is to be included in the consultant’s bid.

The consultant remains the overall responsibility for the operational and administrative management of the study in the field. The consultant shall maintain confidentiality and abide by the consent offered by beneficiaries to be trained and AICHM staff.

• IX. Documents available upon request
• Project proposal document and SBCC report.
• X. Budget:

The consultant will need to prepare a budget that includes professional fees and reimbursable costs for logistics and travels and all applicable taxes.

1. Payment term

Deliverables

Completion dates

Amount payable

Inception report including a preliminary outline of the final report.

After the signing of the contract

20%

Conduct training sessions with AGYM and project officer.

upon submission of the draft report of the training and after presenting the findings to a panel of experts

30%

Final training reports approved

upon submission of the final report with inputs from both Johanniter International Assistance and AICHM both soft copy and 2 hard copies coloured printed and bounded.

30%

Follow up visits in the years 2023

August, 2023 (1 day)

20%

1. Criteria for selection of consultant
   1. TechnicalProposal

The consultant shall be selected based on their proven experience, qualifications and ability to deliver a quality product in a timely and efficient manner. The ratio between the technical and financial criteria established will be 70/30 (technical/price), given the importance of the technical aspects of this assignment. The technical evaluation criteria for the technical rating will be as follows.

Evaluation

Criteria

Sub criteria/Description

Evaluation

Score

Technical Approach

A description of the approach and plan of execution which the consultant proposes to perform the assignment, proposed methodology for the study demonstrating an understanding of the assignment expectation and work plan in responding to the Terms of Reference

40%

Key Personnel

Team Leader

1. Must have a minimum of a Bachelor’s degree, Social Sciences, Gender, Development Studies, Political Science, Public Administration, Law or related discipline from a recognized University.
2. Minimum of 5 years of experience in gender, SBCC, administration, policy making, advocacy and community engagement with a strong focus on AGYMs Experience in the utilizations of various Social Accountability Approaches and Tools.
3. Experience in engagements in the policy and legislative processes, Public Planning and Governments Annual Budget
4. They have strong communication, representation, negotiation and consultation skills.
5. Excellent command of English language
6. Availability to fulfil the role and tasks within the stipulated timeframe
7. Knowledge in working in donor funded programs
8. High professional ethics and integrity
9. Good understanding of the Turkana language.
10. Women trainers are encouraged to apply.
11. Knowledge of local language, culture and experience in working in Turkana/Kakuma is desirable.
12. Availability to fulfil the role and tasks within the stipulated timeframe.

Curriculum vitae and certificates must be attached

30%

Additional relevant expert (ONE)

The proposed team members to be deployed for the assignment, the tasks

which are proposed to be assigned to each team member, and the allocation of time.

• Qualifications and experience of team members in carrying out the similar experience;

Curriculum vitae and certificates for proposed key staff must be attached

20%

Organization Capacity and Past Performance of the Firm

Highlight firm’s capacity/individual and provide at least three reference letters of similar assignments conducted in the last five years of similar scope. (Provide the client name; Address of Client; Email address and work phone of client contact person; summary of assignment; value of assignment; period of the assignments)

10%

1. Financial Proposal

The financial proposal should be in Kenya shillings and not any other currency.

1. 1. 1. Professional fees chargeable (Maximum two consultants) –amount they expect to be paid per day.
      2. Breakdown of the fees and disbursements (including the logistics.)
      3. All applicable taxes (VAT and withholding taxes quoted)

The financial proposal should be in Kenyan currency and not any other currency

1. ROLES AND RESPONSIBILITIES
2. The AICHM Role and responsibilities:
3. 1. 1. AICHM head of programs will be in charge of managing the contract from the beginning to the end including monitoring of progress at County level.
      2. AICHM will facilitate the beneficiary training costs including logistics and refreshments.
      3. AICHM will facilitate the translator costs if needed including logistics and refreshments.
      4. Prepare and effect payment for the consultant upon completion of the assignment
      5. Facilitate Transport from Kakuma Town to Nasinyono and back.
4. The Consultants Role and Responsibilities:

The Consultant will be primarily responsible to:

1. Develop/design training materials and manuals
2. Conduct trainings to the beneficiaries and staffs
3. Facilitate their own travel arrangements, logistics and accommodation to and from the field
4. Conduct follow up mentorship sessions after the trainings in 2023.
5. Ethical considerations

This consultancy should be conducted according to the evaluation standards and ethical guidelines for research. The consultant will ensure that the beneficiary’s information is kept private unless the beneficiary or law states otherwise. No harm should be done to the beneficiary. The consultant should avoid conflicts of interest. He/she should not act in the official capacity as an advocate to the beneficiaries and not go beyond his/her own expertise. The consultant should treat the beneficiaries the way he/she would want to be treated. To ensure that the key ethical principles for the conduct of research involving human subjects are followed, each beneficiary will be given full information about the research including the purpose and potential benefits of the research, their rights, and how the information collected will be used. Verbal consent is required from all adults who agree to participate. Beneficiaries under the age of 18 will require signed consent from a parent/guardian. All participants will be informed of their right to discontinue their participation at any point and an approach for ensuring confidentiality will be described.

1. Supervision

AICHM head of programs will be the key contact point for the overall deliverables.

1. Assignment duration

This assignment is expected to be completed within 18 days broken down as (14 training days and 4 separate future follow up meetings in the field). The consultant/s are required to submit a detailed work plan, proposed human resources, time frame, schedule of activities in the technical proposal, and budget breakdown in Kenya shillings inclusive of all applicable taxes in the financial proposal.

1. Rights to copyright

The produced materials shall be the absolute property of AICHM and ownership shall automatically vest in AICHM so all the copyright will be with AICHM. Materials collected during the field trip cannot be used by any other parties other than AICHM. The consultant irrevocably and unconditionally waives in favour of AICHM any moral rights that may exist in any of the works or materials, provided that AICHM uses all reasonable endeavors to ensure that the consultant (photographer is credited in all appropriate uses of a photograph provided as part of the service, provided that AICHM shall not be in breach of contract if credit(s) are accidentally omitted.

How to apply

1. How to apply

Interested consultants to submit their technical and financial proposals demonstrating their ability to deliver on this assignment based on their qualifications and experience. to [email protected] citing ‘RFP/AICHM/BMZ Training Consultancy/04.10.2022; on the subject line of the email. on or before 18th November, 2022 1700Hrs East African Time. No applications shall be accepted after this deadline.

Incomplete applications will not be considered. The proposal must be provided in the English Language. The budget should be in Kenya shillings and not any other currency

XV11. Disclaimer

AICHM reserves the right to determine the structure of the process, the number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any part