CWT Meetings & Events is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.

We’re a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow.

We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.

Position overview

CWT Meetings & Events is seeking Meeting Planner

Position DescriptionMeeting/Event Planning process
Identifies stakeholder needs, prepares program outlines (topics, content, speakers), designs program details to meet needs of participants, identifies successful criteria for evaluation of meeting and determines technology requirements.
Proactively escalates potential client, program, or delivery issues for timely resolution.
Preforms time tracks as requested by management.
Facilities & Services
Identifies services required, and coordinates security procedures.
Plans, orders, and oversees technology requirements.
Conducts a pre-meeting briefing and post-con with suppliers and facility providers.
Plans/creates agendas for site inspections.
Financial & Contract Management
Manages according to the budget.
Responsible for group reporting requirements.
Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines.
Logistics
Works with web registration builder to develop registration site.
Secures and communicates transportation/travel arrangements if required.
Determines setup for function rooms including seating and AV.
Manages all food and beverage needs.
Prepares and reviews housing reports in a timely manner with help of attendee management.
Coordinates shipping of materials if requested..
Complies with M&E technology usage as required.
Additional tasks as assigned by the client.
Program
Secures speakers/entertainment and manages contractual relationship if requested.
Determines food and beverage requirements that support program objectives.
Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities.
Travels onsite for assigned programs if requested.
Collaborates with onsite Lead Travel Director and travel staff for larger programs.
Perform other duties as assigned.

Qualifications

Position RequirementsExperience & education:
An equivalent experience and education may be considered.
College diploma or degree in related field.
5 years of meeting/event management or customer service experience in hospitality preferably in training.
Experience with large national meetings with up to 1500 people, production, entertainment, breakout rooms and F&B.
CMP or formal project management designation preferred.
Languages
Effective communication in English.
Knowledge, skills and abilities (KSAs)
Good knowledge of Microsoft Office products
Knowledge of Project Management procedures
Travel industry knowledge preferred.
Knowledge of electronic meeting management tool preferred.
Excellent oral/written communication skills to communicate internally/externally.
Strong critical thinking, attention to detail, customer service and negotiation skills.
Strong organization skills that can coordinate multiple resources.
Ability to remain calm in fast-paced stressful situations.
Able to set priorities and multitask.
Ability to work as a team player and be self-motivated.
Ability to process financial information.
Ability to travel to events as necessary.
Ability to learn quickly and solve problems in a timely manner.

CWT is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

CWT is fully committed to the health and wellbeing of its employees. CWT can only offer employment to those applicants in the United States that are fully vaccinated as of January 4th, 2022.

As part of the application and / or offer process, you will be asked to provide evidence of your vaccination or exemption status and this evidence will be retained in your personnel records.