School Receptionist

Receptionist

5 days a week/term time + 1 week

NJC Scale point 7-10 (starting at £20,524.50 actual)

Hours: 07:30 to 15.30

1year maternity leave

Required for May 2022

Please visit the school website for more information and the application form.

http://www.christs.richmond.sch.uk/168/vacancies/careers/1259/receptionist-maternity-cover-1-year

Completed application forms should be emailed to [email protected] by 9am on Tuesday 19th April

Job Purpose

To play a key role in receiving visitors, parents and students, ensuring they gain a positive impression of the school either on arrival or over the phone. Managing incoming enquiries in an efficient, helpful and friendly manner, and assisting with the general administration needs of the school.

Key Accountabilities:

Reception duties

● Provide a welcoming environment for visitors, supporting sign in with Inventry, ensuring that all visitors with a DBS are given a green lanyard and those without are given a red lanyard and are collected by relevant staff.

● Monitor the front gate, answering the buzzer and letting visitors and students enter and exit the site as required.

● Monitor staff pigeon holes and updating as necessary

● Book meeting rooms using Edulink One as required.

● Undertake all photocopying, laminating and binding per staff requests. Liaise with staff so that deadlines are met. Maintain appropriate paper supply and liaise with external contractors as appropriate

● Deal with all incoming calls and answering machine management

● Receive, date stamp and distribute all incoming mail. Collate and frank all outgoing mail as well as maintaining the franking machine.

● Monitor and order stationery for Admin Dept.

● Provide tea and coffee for all school meetings and visitors as appropriate and replenish stock when appropriate. Liaise with the Milk delivery company to alter amounts delivered when required, including pausing deliveries during school holidays

● Monitor the [email protected] email account, forwarding emails onto the relevant staff

General Administration duties

● Provide general admin support as directed by senior staff and file all student related paperwork

● Provide cover for the attendance officer in the case of absence.

● Undertake any additional duties as requested which are commensurate with the grading and responsibilities of the post

First Aid Duties

● Administer basic first aid to students and staff 7:30 – 10:30am each day as required (training given), log all student first aid on Sims and log any accidents on our Health and Safety portal.