Senior Finance Assistant

* This position is for Residents in Qatar Only*

Reference Code: QA 2022-02

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

Under the overall supervision of the Chief of Mission (CoM) in Doha, Qatar and direct supervision of the Resources Management Officer (RMO) and in collaboration with relevant units at Headquarters, the administrative Centres and Regional Resources Management Unit in Regional Office (RO), the successful candidate will be responsible and accountable for maintaining the financial functions in Doha, Qatar.

Core Functions / Responsibilities:

1. Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;

2. Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;

3. Provide specialized advice and support to Project Managers and/or Chief of Missions

4. Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;

5. Assist in monitoring compliance with financial policies, procedures, rules and regulations;

6. Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;

7. Provide regular and ad hoc financial information to support informed financial decision making;

8. Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;

9. Manage and prepare the payroll by executing validity checks on monthly payroll results;

10. Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;

11. Provide assistance responding to audit queries and follow up on audit recommendations;

12. Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;

13. Verify vendor claims for accuracy and conformance with IOM finance policies and instructions;

14. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; and,

15. Perform other related duties as required.

Education:

High School diploma with six years of relevant experience; or, Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.

Experience:

· Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;

· Attention to detail, ability to organize paperwork in a methodical way;

· Discreet, details and clients-oriented, patient and willingness to learn new things; and,

· Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS:

· Familiarity with financial oversight and public administration;

· Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP is highly desirable;

· Knowledge of IOM/UN accounting systems, software and procedures, Common System regulations, policies and procedures are a distinct advantage;

· Experience in financial management, accounting and budgeting;

· Experience in liaising with governmental and diplomatic authorities as well as with international institutions

Languages: Fluency in English and Working knowledge of Arabic (is advantageous)

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.