Viking was founded in 1997 and provides destination-focused voyages on oceans, rivers and lakes around the world. Designed for experienced travelers with interests in science, history, culture and cuisine, Chairman Torstein Hagen often says Viking offers experiences for The Thinking Person®.

Viking has more than 250 awards to its name, including being rated #1 for Rivers, #1 for Oceans and #1 for Expeditions by Condé Nast Traveler and voted at the top of its categories by Travel + Leisure. No other cruise line has ever received these same honors by both publications at the same time.

Please note that we can only accept applicants who are eligible to work in Switzerland or in possession of a valid work permit.

Role Description

• The Human Resources Admin is ultimately responsible for all HR related activities in a clearly defined set of vessels (operation).
• Moreover, the HR Admin is the core HR partner to the Senior Officers onboard all ships within the Operation Area, and acts as an adviser in HR related matters and in support of Viking’s Employee Performance Review processes.

Key Responsibilities

• Manage HR Administration and wellbeing of crew in an effective & compliant manner maintain employee records (incl. interns and apprentices)
• Prepare contract documents for employees, employment declaration (DPAE), collect and follow up the insurances matriculation documents (CPAM, prévoyance et complémentaire santé)
• Support with visa applications
• Organize medical visits and follow up their validities length
• Prepare training files and send request refund to our training tax collector (OPCO Mobilité)
• Support senior manager HR in agreements writing, employee committee (CSE) and representatives (Délégués du personnel) meetings organization, adaptation of HR documents according to French legislation and production of social reports
• Gather all HR-needs of responsible area and initiate necessary actions in agreement
• with senior manager HR and corporate operation manager
• Ensure and control that needed number & quality of crew for assigned operation is provided in time by recruiting
• Maintain close business relations with the responsible core team
• Maintain business contacts with recruiting & payroll department
• Analyze terminations / turnover data and initiate appropriate actions in coordination with COM
• Act as employee relations agent for assigned area to ensure compliance
• Control staff satisfaction and initiate action to improve in coordination with operations
• Support responsible operations manager with deployment of management positions
• Coordinate staff planning process at beginning of season together with Core Team
• Coordinate employee performance review activities in area
• Supports the onboard Sen. Officer with the HR Administration and vacation planning
• Support the recruiting team with recruiting events
• Support the trainings department in the organization of the season start training
• Support with Visa / Work permit process

Key Qualifications

• Experience in a similar role
• Excellent French and English skills (written and verbal), other languages are an advantage
• Excellent computer knowledge (MS Office), administrative experience
• Excellent organizational and communication skills
• Ability to work independently, service-oriented and guest focused
• Positive personality, organized, flexible, team player, creative, stress resistant and resilient

EDUCATION

• Graduated education or professional experience in HR in France (preferably in hotel / tourism industry)

Nice To Have Qualifications

• International experience / experience on a ship is an asset

COMMUNITY & CULTURE

• Fast-growing and dynamic environment, a modern workspace, flexible working hours

How To Apply

Please apply via our website www.vikingcareers.com, including your CV in English and a one-page cover letter to introduce yourself and your interest for the role.

For more details about this position, contact Marta Pikusa under +41 61 638 60 11