Job Profile

To collect, record, keep track and report all financial information of the regional office, ensure finance systems are optimal and function in line with Greenpeace Africa policies, procedures and guidelines. At all times to communicate the financial status of the regional office to guide and inform management and stakeholders for appropriate decision making.

Key Results Areas/Main Duties

Finance Operations
Purchase Ledger Administration
Ensure timely sending, recording and payment of invoices, reconciliation of
Greenpeace Africa bank accounts, credit/debit card accounts and payments to
consultants, including efficient handling of internal & external queries, in order
to maintain cost control within Greenpeace Africa.
Maintain supplier accounts

Invoice Payments
Record invoices accurately in accounting system
Ensure that authorisation is received and correct;
Pay invoices, once authorised, as appropriate and in a timely manner ensuring
the upload file is generated and allocations are accurate and complete in the
correct period;
Record NRO invoices against intercompany accounts, once authorised, as
appropriate;
Record all payments in accounting system in a timely manner;
Maintain overview of invoices outstanding, charges expected, authorised spend
per budget code, monthly creditor reconciliations, etc.

Expense Claims
Review expense claims, monitor and reconcile personal accounts ensuring
consistent and accurate application of GPI policies, in order to help ensure cost
control and efficient processing of claims.

Petty Cash
Ensure proper control and administration of the cash-book, accurately recording
expenditure and reconciling them with the internal accounting system;
Reconciliation of petty cash on a daily/weekly basis.

Bank Accounts
Administer bank accounts within the region, ensuring efficient and effective cash flow within Greenpeace Africa,

Documentation and systems
Ensure all records of GPA expenses, payments, bank statements, budgets and accounts are fully and neatly maintained and accessible.

Finance Record Management
Ensuring documents are stored appropriately and retained in line with local regulatory requirements and GP internal requirements.

Advance accounts and balance sheet reconciliations
Ensure all balance sheet reconciliations are submitted for review timeously this includes; Fixed Assets, bank account, advance accounts and all control accounts.

Internal Control environment
Minimise the possibility of fraud by means of internal checks, in compliance with law and regulations, in order to ensure the security of Greenpeace Africa’s assets.

Payment/Budget Approval
Ensure all transactions and requests are adequately scrutinized to ensure they are properly authorized and budgeted and comply with organizational policies prior to final processing.

Procurement
Ensure that the Procurement policy is adhered to at all times

Statutory Compliance
Ensure compliance with all financial statutory requirements in country; i.e VAT, WHT, Staff Taxes ect.

Asset Management
Ensuring all company assets are accounted for and if applicable that proper disposals procedures are carried out as per the financial policy.

Audit
Prepare and submit all supporting documents requested by Auditors.

Other: Finance, systems and administration
Any other duties as required to ensure Greenpeace Africa has a world class finance, systems and administrative division.
Any Country specific Administration support as required and assigned

View Detailed Job Description

Application Deadline: 31st January 2024