Administrative Assistant

The Role

The successful candidate will be expected to, among other things:
Work closely with the office manager to plan and execute market-specific projects, as well as client and colleague activities
Assist in the organization and coordination of internal and external meetings
Provide quality administrative support in the preparation of documents
Support three Montreal office managers and the Head of Canada, and work as a team with other office assistants

Performance Objectives

Excellence
Provide advanced support for Microsoft Office applications (Word, Excel, PowerPoint and Teams in particular), and act as the Microsoft application expert for our client teams
Proactively maintain ongoing development of technical knowledge and administrative support skills to meet the needs of an ever-changing business environment.
Ensure excellence requirements are met, including quality control, proofreading and editing.

People Component
Builds strong relationships both internally and externally, and works effectively with cross-functional teams
Demonstrate natural ease and effectiveness in dealing with clients and colleagues at all levels

Clients
Ensure delivery of projects that meet or exceed client expectations
Increase efficiency by thinking of ways to improve processes
Note that sponsorship or assistance with non-immigrant visas is not offered as part of this particular job opportunity.

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

Requirements
Bilingual English and French: ability to communicate openly and effectively, both orally and in writing
2+ years of administrative support experience, including agenda management, organization and team time management
Advanced working knowledge of Microsoft Word, Excel, PowerPoint and Teams applications; Microsoft certification an asset
Excellent organizational skills, coupled with the proven ability to prioritize and coordinate multiple projects at once
Exceptional resourcefulness and proactivity
Sound judgment and a strong sense of urgency in seeing projects through to completion
Flexibility: ability to adapt to different people and mandates
Ability to take full responsibility for the work assigned
Ability to have a positive attitude when working under pressure and with a tight deadline
Professionalism and diligence
Confidentiality
Bachelor’s degree is an asset

Equal Opportunity Employer

Job

Administrative Services

Primary Location

Canada-Quebec-Montreal

Schedule

Full-time