Wash and Shelter Project officer

Job title: Wash and Shelter Project officer
Job code: TR-PRO-001
Application start date: 09/01/2023
Application closure date: 15/01/2023
Duration of the contract: 6 Months (2 months Probation) with the ability of extension
Location: Gaziantep – Turkey

Sector: Program unit

Availability to start: As soon as possible.

Turkish Nationality is an Advantage.

Takaful Al Sham Charity is a non-governmental civil society organization devoted to alleviating the suffering and improving the sustainability mechanisms of conflict-affected population.

Takaful Al Sham Charity partners directly with affected Syrian populations delivering humanitarian and development programs, Livelihood, Education, and Protection, to enable them to improve their living practices and their sustainability mechanisms.

Role Purpose:

The project officer will participate in the implementation of activities related to the water, sanitation, and hygiene sector, water quality monitoring, ensuring the implementation of daily water and sanitation activities based on the work plan and with the quality required to reduce the spread of the cholera epidemic, distributing and following up the tasks of project staff in Syria, and writing the necessary project reports, in addition, to provide the necessary support for the WASH program.

Functional and organizational relationships:

Responsible for managing and delivering project activities and budget, timely reporting, and monitoring and evaluating project achievements. The Project Officer reports directly to the Program Coordinator and is accountable to the Program Coordinator for the effective performance of all responsibilities. In the absence of a Program Coordinator leading the department, the Project Officer reports directly to the Programs manager.

KEY RESPONSIBILITIES

Provides day-to-day management of assigned project(s) and teams working on them;

Preparing the comprehensive implementation plan for the project.

Determine the necessary technical requirements for employees working in Syria in the field. And interviewing candidates to establish the required field team

Preparing/Participating, with the Program Coordinator to finalize relevant daily tracking schedules to follow up on project activities daily with the project team in Syria.

Day-to-day management of the field team in Syria to ensure that each person completes their task ahead of time with full accuracy and transparency.

Ensures the assignment and receipt of reports and documents from field staff.

Reviews and ensures the quality and adequacy of field staff reports before compilation and submission to anyone outside the organization (eg donors, partners, and related entities).

Inform the program coordinator of any delay in completing tasks; provide the necessary suggestions to address any challenge in project implementation and processing the revision requests.

Maintains securely all project-related records, reports, and documents.

Review all completion reports (financial, logistical, HR, etc.) for the project before they are sent to any party outside the organization.

Preparing weekly, monthly, quarterly, and annual project performance reports.

Hold regular meetings with project field workers inside Syria to identify challenges and try to solve them independently.

Manage donor and project-related communications

Ensures timely submission of progress reports.

Coordinating with the MEAL team to develop the necessary plans to monitor activities

Contribute to building networks and partnering with other agencies in line with the organization’s objectives and goals, including governmental and non-governmental organizations and communities.

Provide the needed support in writing the project proposals.

Using program management tools will monitor project implementation (on time, financial, and on scope basis); supervise timely data collection and reporting at the local level.

Attends all meetings related to the project (Clusters, coordination, finance, program, etc.).

As WASH projects target different types of rehabilitation/construction activities, the Project Officer will have high qualifications and multi-sector experience, allowing him to design (co-design), follow up and fill in the gaps.

Preparing the necessary materials for hygiene promotion (personal hygiene, general hygiene, hand washing, reducing the risk of cholera and water-related diseases … etc.), reviewing them with the program coordinator, and then preparing the necessary training for hygiene promoters in Syria to ensure that relevant activities are implemented with high quality.

Performs other duties related to the program as assigned and in line with project implementation.

Work closely with the logistics, finance, and media teams for required issues

Qualification and Experience:

Bachelor’s Degree in Occupational civil engineering or other relevant engineering fields

At least one year of experience in implementing WASH projects.

At least one year of experience working in the humanitarian sector.

Familiarity with humanitarian standards and adherence to them.

Knowledge of the work area and the Syrian context.

Good English language skills (writing – reading – speaking).

Good reporting skills.

Familiar with the OFFICE and other relevant (OneDrive – Outlook).

Desirable:

Turkish citizenship or a valid residency.

Good knowledge of methods and approaches to reduce the risk of cholera spread with regard to water, sanitation, and hygiene activities.

Female candidates are strongly encouraged to apply.

Takaful Al-sham is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.

Takaful Al-sham’s employees and volunteers are obligated not to practice sexual exploitation and abuse, in exchange for the services they provide, in addition to assuming their responsibilities to protect children from harm and abuse and to ensure a safe environment for them, and to work to create a safe work environment for everyone free from any form of harassment, abuse, exploitation or misconduct during work that diminishes the dignity and safety of the volunteer or employee.