Warehouse Technical Assistant and Clerk of Works

CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more

Overview of position:
Working under the overall coordination with Yola Head of Office, with guidance from Shelter Project Officers (shelter / NFI & shelter / site planning) & the direct supervision of the Senior Project Assistant, the incumbent will be responsible for quality control & reporting materials delivered at both constructions sites & our clients warehouse throughout project locations, as well as supporting with any technical issues to support the shelter & NFI team, as well as provide support to any other unit that might require technical assistance with construction related or activities.

In particular, s / he will:
Measuring quantity & quality check of materials supplied to warehouse / site to ensure it conform with the purchase order.
Weekly reporting based on the movement of warehouse to site & tracking of deliveries to site.
Keep detailed logbooks for storage items in the warehouse & construction site.
Filing of check reports that are received & sent to the site.
Tracking of cargo distribution to ensure conformity with itinerary movement.
Tracking of waybill documents for shelter materials.
Verify the loading & offloading of materials transported to the construction sites.
Assist in estimating the required standard truck size required for the transportation of specified quantity of kits or materials.
Assist in maintaining records at the construction site in an orderly manner.
Conduct physical inventory of items in the warehouse / site & provide updates on the inventory records upon completing each activity.
Conduct any market assessment for construction materials to update current market specifications.
Coordinate internally with relevant units & with external stakeholders in field locations.
Use stock tracking tools for stock movements.
Maintain a systematic record of all documents related to a project, reports / pictures, etc.
Assist in planning & implementation of distributions, conducting assessments of distribution sites, storage locations, logistical requirements, etc.
Travel to field locations regularly to monitor the quality of materials supplied.
Perform any other duties as may be assigned by the supervisors.

Project reporting:
This role works under the overall coordination with Yola Head of Office, with guidance from Shelter Project Officers (shelter / NFI & shelter / site planning) & the direct supervision of the Senior Project Assistant.

Key competencies:
Minimum diploma level education in quantity surveying, building or civil engineering or from any technical field.
Minimum 2 years of work experience in shelter, NFI & construction preferably in humanitarian context.
Minimum 2 years of work in warehouse management preferably in humanitarian field will be an advantage.
A sound knowledge of the building industry, local construction techniques & materials.
Ability to use Microsoft Office suite, as well as GPS devices.
Ability to carry out technical volumetric calculations & linear calculations.
Ability to use measuring tools / instruments like the micrometer screw gauge, vernier caliper, weighing scale & measuring tape.
Ability to work quickly & accurately pay attention to detail.
Willingness to assist efficiently in a very busy project environment.
Ability to meet deadlines & work under pressure.
Ability to present clear & concise information & good written & verbal communication skills.
Ability to work effectively & harmoniously with colleagues from varied cultures & professional backgrounds.
Ability to understand shelter design & bill of quantity.
Fluency in English & Hausa is required & Pidgin & Fulfulde is desired.
Takes responsibility for action & manages constructive criticisms.
Works effectively well with clients & stakeholders.
Promotes continuous learning for self & others.
Listens & communicates clearly, adapting delivery to the audience.
Actively seeks new ways of improving programs or services.
Develops effective partnerships with internal & external stakeholders.
Identify ways & implement actions to improve the performance of self & others.
Plans work, anticipates risks & sets goals within the area of responsibility.
Displays mastery of subject matter.
Contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns & promotes equal gender participation.

Team management:
This role has no team management responsibility.

Further information:
Internals of the organization & NMS candidates, as well as external female candidates, will be considered as 1st tier candidates.
This vacancy is also open to 2nd tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements & security clearances.