Warehouse Officer

About Peace Winds Japan

Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world.

PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by UN agencies and the government of Japan in shelter, WASH, logistics and youth development to improve living environments of refuge and host populations while promoting peaceful coexistence and self-reliance in the communities in Dadaab, Kakuma and Kalobeyei.

PWJ is a UNHCR partner responsible for WASH,Warehouse,motor vehicle service unit,Centralized fleet and fuel management for Kakuma Refugee Operations.

Purpose of the Position

Under the supervision of Senior Procurement and Logistics Officer, the warehouse officer is responsible for daily warehouse activities that include: receiving of supplies from vendors, processing store requisitions, updating of stock records and conducting stores inventory, among others. Warehouse Officer is responsible for conducting inspection of goods delivered by suppliers. This is to verify the quality and quantity of materials and equipment received against specifications and units ordered.

Roles and Responsibilities

• Reconcile quantity of all incoming materials with quantities of materials indicated on purchase order.
• Track, document, and resolve any discrepancies on received orders.
• Ensure accuracy of the warehouse inventory system by updating records of physical inventory totals, receipts, adjustments, and returns
• Manage inventory/supplies and ensure they are within the established minimum and maximum levels.
• In liaison with Warehouse Assistant, keep up-to-date records of stock received and stock deliveries to project sites
• Responsible for stock rotation and coordinate disposal of damaged stock
• Responsible for shipping cancelled or damaged items back to suppliers.
• Ensure the quantity requested and the quantity issued always matches.
• Conduct inventory audits to determine inventory levels and needs.
• Ensure all warehouse requisitions are signed by concerned Head of Department (HOD’s) and approved by Area Manager as per procedure.
• Ensure store requisition form is signed by the person collecting the goods and stock cards updated.
• Produce weekly and monthly reports of all storage facilities.
• Perform any other duties as assigned by management or supervisors.

Qualifications, knowledge, and Experience Required

• Bachelors Degree in Business Administration, Supply Chain Management and any other related business courses
• 3 years’ work experience in a comparable position with references
• Relevant experience in supervising warehousing or similar works
• Advanced computer literacy, data processing (Word, Excel, Access)
• Reliable, honest and has good organizational skills.
• Skilled in understanding the steady flow of materials and processes.
• Commitment to and understanding of PWJ Vision, Mission and Values
• Ability to work with the ERP system.
• Good report writing and communication