Warehouse Assistants

TITLE : Warehouse Assistants

TEAM/PROGRAMME: Commodity Department – LERAN Program

LOCATION: Buchannan and Zwedru

GRADE: 5

CONTRACT LENGTH: Indefinite

CONTRACT STATUS: National Post

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children seeks a Warehouse Assistant for a USDA McGovern-Dole International Food for Education and Child Nutrition Program. LEARN II will reach 85,129 pre-primary and primary school children in 234 schools, along with educators, Parent-Teacher Associations (PTAs), government, the private sector, and communities. LEARN II will work in four counties (Grand Bassa, Grand Gedeh, River Cess, and River Gee).

The Warehouse Assistant works with urban and rural communities at the grass root level to facilitate the delivery and appropriate use of commodities in school feeding program activities. This includes working in closely with LEARN II Commodity team members to ensure food assistance commodities are successfully transported from the SC (sub-) warehouses to the school storerooms.

In addition to this, the Warehouse Assistant is a key link between the SC Warehouse/Commodity Management Teams, the candidate works to ensure that commodities are received at the primary/secondary warehouse and dispatch to various schools. S/he is accountable for commodities at the primary/secondary warehouse’ and adherence to the program design and conform the warehouse is meeting expected minimum standard at all time.

SCOPE OF ROLE:

Reports to: Commodity Operations Coordinator with line managed by Warehouse Officer

Staff reporting to this post: None

Budget Responsibilities: None

KEY AREAS OF ACCOUNTABILITY:

As a member of the LEARN Team, this position’s role is to:

Warehouse Operations

• Always assist the Warehouse Officer and ensure that receipts and dispatches of commodities are accurately recorded, accounted, and all related data are assembled and filed properly.
• Complete all ledgers and stack cards records on time and input related data properly entered into Taro Works on time
• Closely work with loading, offloading and stacking group and ensure adequate space and staking layout is respected as per the standard
• Report immediately when noticed loss/damage or gains of commodities to Warehouse Officer and also place on Datix when you have any suspension or misuse on commodities resource.
• Conduct the correctness of all incoming and outgoing commodities using stroke tally sheet for each waybill transaction
• Ensure that the warehouse is clean, safe and well ventilated all the time and closely work cleaners, crew assistants to ensure high performance standard
• Comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies
• Actively contribute to the review of Save the Children warehouse standards and procedures, to support efficiency and make sure the physical inventory is align with book balance and other warehouse record.
• Work in collaboration with warehouse Officer on effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Perform any other duties or tasks as delegated or assigned by your supervisor

Transport and Delivery of Commodities

• Monitor and verify the activities of 3rd party transporters to limit commodity loss or diversion during dispatch to schools from SC (sub-) warehouses.
• Ensure the correct quantity of commodities arrives to each school detailed in the delivery order and that the commodity is in good condition.
• Facilitate and document receipts of food items from transporters to the school officials
• Clearly document any damaged commodities resulting from transportation in a manner that will allow for easy reconstruction of events and allow for SC to recoup any financial losses from the transporter.

Monthly Monitoring of Commodities

• Monitor to ensure a clean and safe workhouse for staff to work in
• Monitor to ensure that trucks transporting food commodities to the schools arrive safely.
• Monitor Storing stock away safely.
• Monitoring stock levels.

Monitor and accurately updating all data into computer and manual recording systems.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Approachable, good listener, easy to talk to.

QUALIFICATIONS AND EXPERIENCE

Essential

• Minimum education, high School diploma, or above with accounting, business management or related qualification is highly preferred.
• Prior experience in humanitarian or international development programming with at least 2 years field experience in school feeding or development food assistance warehousing/commodity management
• Understanding of transportation and distribution best-practices
• Ability to collect data and compile accurate reports documenting commodity handling and distribution details
• Good communication skills with the rural community members, local and traditional leaders, good planning, reporting functions.
• Understanding of basic risk management practices
• Experience working in a remote areas
• Excellent written and spoken English
• Experience of Excel and other specialist stock tracking software.
• Have excellent numeracy, literacy and organisational skills

Desirable:

• Previous experience in WFP, USDA or USAID/FFP school feeding programmes
• Understanding of basic supply chain principles

Competence in Microsoft Office

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

APPLICATION INFORMATION

Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported

Please apply in English using a cover letter and up-to-date CV as a single document including details of your current remuneration and salary expectations for this role. Candidates should apply through the HRIS (Taleo System)

WOMEN ARE STRONGLY ENCOURAGED TO APPLY