Volunteer Project Assistant

ESSENTIAL JOB DUTIES/SCOPE OF WORK:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Ensure and lead the project activities implementation as per the project planning in co-operation and meaningful participation with the local authorities and partners
• Ensure the project activities implementation as per the approved project plan in co-operation with the Involved Department.
• Attend and represent VIYAN at the coordination meetings (clusters and others) as agreed with the program manager
• Ensure liaison with other international and national NGOs, relevant local administration and institutions for coordination and cooperation in Health sector
• Exercise Management of budget expenditures and prepare the required financial supportive documents for project activities as per VIYAN and donor standards.
• Keep abreast of all changes in the operational context that could affect the planned activity implementation and immediately communicate to the program manager
• Conduct monthly and quarterly project reviews and submit detailed implementation plan and follow-up actions to the program manager.
• Assist in identifying, reporting and responding to existing and potential protection threats at the community level.
• Liaising with the finance department to revise budget and spending projections for the project and track project progress, project expenditure against approved budget, anticipate any deviations and recommend and take action on relevant and required adjustments
• Elucidate VIYAN core values, vision, mission for staff and implementing partners/ stakeholders.

Staff management

• Ensure effective and efficient management of the project staffs.
• Provide regular support to staff and guide them on their difference role and responsibilities.
• Guide and support project staffs to develop performance agreement and appraisal every 6 months as well as identify staff capacity building plan to the program Manager
• Keep a positive, flexible and dynamic work environment
• Provide and coordinate with program manager for training and orientations to project staffs to ensure quality implementation and performance

Reporting and Monitoring and Evaluation (M&E)

• Prepare monthly, quarterly and annual progress reports (financial and operational) as per donor requirements.
• Perform monitoring for all project activities to ensure proper implementation and that all project activities are implemented according to the project quality benchmarks.
• Monitor the implementation and progress of the project(s) according to approved objectives, and indicators by working closely with the program manager.
• Ensure that the project accountability mechanisms are in place for community and stakeholders’ feedback on project as well as semi-annuals are reviewed with communities based on the concept of Community Based monitoring and evaluation.

Project Filing

• Ensure project documentation is up to date and audit compliant
• Keep and file all documentation records and correspondences related to the project
• Develop project files to maintain uniformed file specifications and high-quality documentation requirements that meet audit standards
• Develop a database for all program files concerning information, photos, documents and file content for all required documents in coordination with the partners, program and finance to enable easy viewing of project files contents by activities and by topic.

• Based in Erbil.
• More than 1 year experience working.
• Fluent in both Arabic and Kurdish Languages, with good command of English Language, both writing and speaking.
• Proficiency in MS Office package including MS Excel, MS Word and MS Outlook.
• Able to communicate clearly and confidently with people from different backgrounds.
• A time player, able to work under pressure and able to multi-task.
• Flexible, hardworking, honest and trust worthy.

Qualified candidates may send their applications to the e-mail address 

[email protected]

The application must include a maximum 2-page Updated CV.

As the subject of e-mail should be named with the position title “Volunteer-Project-Assistant”

VIYAN reserves the right of starting the interviews with selected candidates before the closing date.