Volunteer HR Assistant

ESSENTIAL JOB DUTIES/SCOPE OF WORK:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist HR management in facilitating the smooth flowing of routine, administrative work of VIYAN and program support operations.
• Assist management in facilitating the adherence to VIYAN administrative, HR and staff policies.
• Responsible for the smooth running of the following office functions: Reception of visitors, photocopies and mail services, translation services and telephones.
• Responsible for maintaining all admin documents.
• Translation of any program or office documentation, as required.
• Ensure and maintain daily management of the attendance sheet.
• Responsible for maintaining contact sheet for VIYAN, ensuring all contact details are updated and distributed to VIYAN staff.
• Maintain personnel files for all VIYAN staff and ensuring all staff records are properly maintained and updated.
• Assist in the staff recruitment throughout the process.
• Prepare induction schedules for new staff and ensure all paperwork completed.
• Assist in plan and support on the staff performance management and appraisal calendar and content.
• Responsible for preparing ID cards for all staff.
• Ensure monthly timesheets are completed by all staff and filed.
• Assist HR Manager in other tasks as requested.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to VIYAN and to not jeopardize its humanitarian mission.
• Other tasks as reasonably requested.

• Based in Erbil.
• More than 1 year experience working.
• Fluent in both Arabic and Kurdish Languages, with good command of English Language, both writing and speaking.
• Proficiency in MS Office package including MS Excel, MS Word and MS Outlook.
• Able to communicate clearly and confidently with people from different backgrounds.
• A time player, able to work under pressure and able to multi-task.
• Flexible, hardworking, honest and trust worthy.

Qualified candidates may send their applications to the e-mail address 

[email protected]

The application must include a maximum 2-page Updated CV.

As the subject of e-mail should be named with the position title “Volunteer-HR-Assistant”

VIYAN reserves the right of starting the interviews with selected candidates before the closing date.