Volunteer Finance Assistant

ESSENTIAL JOB DUTIES/SCOPE OF WORK:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Control on weekly basis the petty cash and cashbooks of the main office (check every single voucher for; stamp, supporting documents, validation signatures, various advances…).
• Receive from the sub-offices the supporting documentations and review the compliance of the expenses.
• Review purchases and contracts are consistent with donors and VIYAN policies before they are authorized.
• Receive and review employee expenses/travel claims against the original receipts, authorized mission plan and boarding passes before the relevant reimbursements.
• Preparation of hawala transfers.
• Preparation of monthly payroll.
• Submission of tax and social security to relevant authorities.
• Ensure accurate and timely bookkeeping in QuickBooks, calculate exchange rates, perform bank reconciliations & follow the debtors and creditors ledger.
• Provide an adequate monthly accounts management report of the country program to the Finance Manager (FM) for review.
• Maintain an accurate filling system of all auditable financial documents,
• Assist the FM on a monthly basis in the preparation of the country “budget vs actual”.
• Assist the FM in the preparation of financial reports for donors.
• Monitor cash flow of the main office and sub-offices, assist in preparing monthly cashflow forecast of the country program and submit the Cash Transfer Requests (CTR) to the FM.
• Assist the FM in the development and implementation of Country Program finance procedures.
• Assist the FM in capacity building of staff on finance procedures and requirements.
• Assist the FM with internal and external and external audits.
• Any other tasks and duties assigned by FM.

• Based in Erbil.
• More than 1 year experience working.
• Fluent in both Arabic and Kurdish Languages, with good command of English Language, both writing and speaking.
• Proficiency in MS Office package including MS Excel, MS Word and MS Outlook.
• Able to communicate clearly and confidently with people from different backgrounds.
• A time player, able to work under pressure and able to multi-task.
• Flexible, hardworking, honest and trust worthy.

Qualified candidates may send their applications to the e-mail address 

[email protected]

The application must include a maximum 2-page Updated CV.

As the subject of e-mail should be named with the position title “Volunteer-Finance-Assistant”

VIYAN reserves the right of starting the interviews with selected candidates before the closing date.