USPSC OTI Procurement Analyst/Sr. Procurement Analyst – Washington, D.C. (Multiple/Tandem) (GS-12/13)

The OTI Procurement Analyst/Sr. Procurement Analyst is a full-time Personal Services Contract (PSC) position at the GS-12 or GS-13 equivalent level and located in Washington, D.C. Offers for this position are due no later than February 14, 2023 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION:

The OTI Procurement Analyst/Senior Procurement Analyst is a member of the Conflict, Prevention, and Stabilization (CPS)/OTI Program Office, reports to the OTI Program Office Team Leader or their designee, and is based in Washington, DC. The Program Office, as part of OTI’s Program, Learning, and Innovation (PLI) Division, provides the office with strategic guidance on country-level and office-level procurement, policy, budgeting, strategy, and program performance issues, and increases key stakeholder awareness of and support for OTI as a key instrument in carrying out U.S. foreign policy objectives.

Key functions of the Program Office are to: manage core procurement mechanisms that support country programs; provide management and oversight for budgeting decisions and allocation of resources; set standards and provide guidance to country programs on strategic planning, decision-making, and implementation; and facilitate the flow of information regarding OTI programs with internal and external audiences. The Program Office is responsible for OTI outreach with counterparts within USAID as well as with other parts of the United States government (USG), Capitol Hill, donors, and other interested partners and stakeholders.

The Procurement Analyst/Senior Procurement Analyst will also provide advice and assistance to program managers, technical and financial specialists, co-workers, and/or others on contract procurement policies, problems, or issues. The incumbent will support OTI country program staff through advice, guidance, and assistance on new and ongoing contractual and financial issues to ensure effective implementation of political transition programming overseas. While based in Washington, this position will focus on supporting OTI field-based program implementation by ensuring that OTI staff, implementing partner staff, and other key players have the procurement-related information and training that they need to start up, manage, and close out field-based activities effectively and efficiently.

DUTIES AND RESPONSIBILITIES:

At the GS-12 Procurement Analyst level:

• Assist with work related to the review, analysis, and/or interpretation of acquisition and assistance statues, regulations, policies, concepts, guidance, or procedures for use in the solution of procurement or contracting problems or the accomplishment of projects or programs and provide regular reporting on any changes or updates to current acquisition and assistance policies and procedures as they affect OTI field programs;
• Assist with the development and review of acquisition and assistance documents, including indefinite quantity contracts (IQCs), for all components necessary for solicitations, scopes of work, estimated budgets, draft contracts and agreements, and purchase orders to ensure policies and procedures are being followed;
• Manage contracts and awards by serving as a Contracting Officer Representative (COR) or Agreement Office Representative (AOR) that supports the activities detailed here and serve on technical evaluation committees;
• Advise and/or assist with resolving compliance questions in support of OTI country programs by liaising with the Office of Acquisition and Assistance (OAA) staff and other OTI staff. Provide backstop support and guidance to country program staff for new and ongoing programs through resolution of regular and special procurement needs associated with waiver requests, budget modifications, local procurement issues, design and development of large or complex grants under contract activities or subcontracts to be implemented in the field, and other issues related to program startup, implementation, and closeout;
• Liaise with the Office of Acquisition and Assistance (OAA) and other stakeholders, including but not limited to mission contracting officers and implementing partner staff with the objective to conceptualize, design, and manage the award process for acquisition and assistance mechanisms. Provide post-award administration support to OTI teams and ensure that current procurement policies, procedures, and regulations are appropriately applied throughout the startup, implementation, and closeout phases of OTI country programs;
• Assist with training and mentoring on OTI program implementation for OTI staff and implementing partners both in Washington, D.C. and the field. Assist in the development and updating of training materials as required for acquisition and assistance issues;
• Assist with the analysis of office-level procurement systems and internal systems to provide advice and guidance and determine overall needs and priorities related to acquisition and assistance issues;
• Provide support to OTI country program teams as an auxiliary team member in the field and in Washington, DC;
• Serve as a liaison with other CPS offices, other USAID entities as well as the State Department on program and policy direction; and,
• Serve on temporary details within OTI, other USAID bureaus/offices, or other USG agencies under this scope of work for a period not to exceed six (6) months. Duties performed while on detail must be directly related to the scope of work. Contracting Officer (CO) approval is required for the temporary detail. Any extension past the six (6) months requires CO approval.

At the GS-13 Senior Procurement Analyst level:

• Review, analyze, and/or interpret acquisition and assistance statues, regulations, policies, concepts, guidance, or procedures for use in the solution of procurement or contracting problems or the accomplishment of projects or programs and provide regular reporting on any changes or updates to current acquisition and assistance policies and procedures as they affect OTI field programs;
• Develop and review acquisition and assistance documents, including indefinite quantity contracts (IQCs), for all components necessary for solicitations, scopes of work, estimated budgets, draft contracts and agreements, and purchase orders to ensure policies and procedures are being followed;
• Manage contracts and awards by serving as a Contracting Officer Representative (COR) or Agreement Office Representative (AOR) that supports the activities detailed here and serve on technical evaluation committees;
• Advise and/or assist with resolving compliance questions in support of OTI country programs by liaising with the Office of Acquisition and Assistance (OAA) staff and other OTI staff. Provide backstop support and guidance to country program staff for new and ongoing programs through resolution of regular and special procurement needs associated with waiver requests, budget modifications, local procurement issues, design and development of large or complex grants under contract activities or subcontracts to be implemented in the field, and other issues related to program startup, implementation, and closeout;
• Liaise with the Office of Acquisition and Assistance (OAA) and other stakeholders, including but not limited to mission contracting officers and implementing partner staff with the objective to conceptualize, design, and manage the award process for acquisition and assistance mechanisms. Provide post-award administration support to OTI teams and ensure that current procurement policies, procedures, and regulations are appropriately applied throughout the startup, implementation, and closeout phases of OTI country programs;
• Provide training and mentoring on OTI program implementation for OTI staff and implementing partners both in Washington, D.C. and the field. Assist in the development and updating of training materials as required for acquisition and assistance issues;
• Analyze office-level procurement systems and internal systems to provide advice and guidance and determine overall needs and priorities related to acquisition and assistance issues;
• Provide support to OTI country program teams as an auxiliary team member in the field and in Washington, DC;
• Serve as a liaison with other CPS offices, other USAID entities as well as the State Department on program and policy direction; and,
• Serve on temporary details within OTI, other USAID bureaus/offices, or other USG agencies under this scope of work for a period not to exceed six (6) months. Duties performed while on detail must be directly related to the scope of work. Contracting Officer (CO) approval is required for the temporary detail. Any extension past the six (6) months requires CO approval.

MINIMUM QUALIFICATIONS:

At a minimum, the applicant must have:

At the GS-12 Procurement Analyst level:

1. ) A Master’s degree with four (4) years of work experience;

OR

A Bachelor’s degree with five (5) years of work experience;

OR

An Associate’s degree with six (6) years of work experience;

OR

A High school diploma/equivalent with seven (7) years of work experience;

AND

2.) Three (3) years of experience designing procurements or managing contracts, grants, or cooperative agreements related to international programming or community development work.

At the GS-13 Senior Procurement Analyst level:

1. ) A Master’s degree with five (5) years of work experience;

OR

A Bachelor’s degree with six (6) years of work experience;

OR

An Associate’s degree with seven (7) years of work experience;

OR

A High school diploma/equivalent with eight (8) years of work experience;

AND

2.) Four (4) years of experience designing procurements or managing contracts, grants, or cooperative agreements related to international programming or community development work

Please direct questions about this position or the offer process to the OTI Recruitment Team at [email protected].