Admin Assistant Home Care Arabia

Your Role

This role requires interaction with a wide range of people, across Home Care Arabia and Unilever and externally with customers and agencies. The role requires skill at managing the diaries of the team, leading the team calendar and events schedule, the ability to interact confidently with senior leadership and manage the demands of a diverse team. The individual will have the ability to use judgement to make decisions and optimize the efficiency and effectiveness of the team.

Key Responsibilities Include The Following
Personal assistant responsibilities – all calendar management for the Directors including travel booking, visa applications, expenses, and cost management
Diary management – assessing competing priorities and anticipating requirements
Team travel bookings including itinerary organization, flights, hotels, car hire and taxi bookings
Managing of event budgets
Pro-actively tackling issues related to administrative processes to ensure speed and efficiency, ensuring files and records are organized and maintained
Global meeting and video presence room bookings
Commercial invoice creation and customs clearance documentation, raising of purchase orders and SAP goods receipting
New starter induction plans and training
Organising of team events, meetings, and key workshops – besides scheduling and the logistics, also the preparation of materials and location
Strong rapport with staff including reception, security and catering

Skills And Experience
This role requires proven strong experience as a Personal Assistant and experience working in a corporate environment and regional/global organization.  It requires discretion and confidentiality, and you need to be comfortable working in an entrepreneurial environment which moves at pace.
Critically, the jobholder must be well organized, able to prioritize tasks of high complexity and be able to build relationships with an international network and key stakeholders across different levels internally and externally.
Arabic speaker is a must
Excellent English written and oral communication skills are important, plus experience in managing office processes and where necessary, developing new approaches to meeting changing needs.
The incumbent must be comfortable working in an agile virtual environment, embracing new ways of working and using knowledge of the technologies available to proactively support the needs of the team.
Candidates should have a high degree of maturity, self-confidence and have strong interpersonal skills.
Solid IT skills are required, particularly Word, Excel and PowerPoint.  Accuracy, speed, proactivity, and an ability to ‘get things done’ are vital.

Who We Are Looking For
Initiative – Comfortable using your own initiative
Influencing – comfortable to influence others to proactively manage the best outcome for the business
Bias for action, & speed to get things done
Confidence to take decisions, exercise autonomy.
A strong sense of ownership and accountability
Organizationally strong
Ability to be discrete & manage confidential information
High level of resilience and problem solving.
Ability to bring people together / be in a team environment
You love to win, and have fun doing it. 
Ability to perform under pressure & have fun whilst doing it
Transparency & openness

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.