Ukraine Response Coordinator

POSITION SUMMARY:

Responsible for supporting technical, administrative, logistical and managerial components for project implementation and program development. The responsibilities include detailed regional humanitarian lead assignments described below as well as more general duties including monitoring the progress of current projects, providing assistance with future development, identifying opportunities, participating with preparation and management of budgets, and preparing proposals and assessments under the supervision of the HDR Director. This position provides technical support to and back stops World Relief’s humanitarian programming efforts in Ukraine, Slovakia, Romania, Hungary and Poland. The Ukraine Response Coordinator-Regionally Based works as part of the program team to meet field needs for program development and technical support. May also be required to provide technical assistance to program activities in other locations as needed.

ESSENTIAL FUNCTIONS:

Essential Functions as Ukraine Response Coordinator:

1. Coordinate all Ukraine response activities in Ukraine and the neighboring states including partner support and engagement
2. Identify and manage a regional coordination office in a TBD location in the region
3. Lead business development and resource mobilization efforts to expand humanitarian programming for the World Relief Ukraine response effort
4. Identify and prioritize major donor funding (USAID/BHA, FCDO, EU, etc.) in regional and country-specific discussions with donor representatives
5. Present to the HDR Director a detailed 2-3 year plan for World Relief Ukraine response efforts by the end of the first 90 days active engagement in the region
6. Regularly visit partner offices and programs to monitor, assess and strengthen capacity to expand core competencies
7. Provide professional technical advice and supervision in the area of civil engineering related to rehabilitation and reconstruction activities
8. Ensure that all World Relief activities comply with the organization’s commitment to the Core Humanitarian Standard (CHS) and the Sphere technical standard
9. Ensure compliance with World Relief’s monitoring & evaluation tools and processes

Other Important Functions and Responsibilities:

1. Ensure quality program budget preparation, monitoring and donor reporting.
2. Ensure quality and compliant grants, contracts and MOUs
3. Provide management support in the preparation of periodic reporting to donors by collecting information and preparing work plans, Detailed Implementation Plans, annual reports, evaluations and other reports as required by all donors
4. Provide management support in the development of budgets for proposed programs
5. Serve as a point of contact and liaisons between private fundraising arms and country offices to coordinate private fundraising efforts with the field
6. Support as requested by the HDR Unit Director in matters related to Human Resources, Security, Stakeholder management and any other requested duties.
7. Provide representation, networking and cultivation of relationships with program and other partners, technical donors and other organizations implementing programs.
8. When requested, represent World Relief at professional conferences; enable publishing and presentation of accomplishments in professional fora
9. Participate in the organization of program-related workshops, meetings and/or events.
10. Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

• Professional Maturity – Maintains a positive outlook, motivates self and team to work constructively under pressure. Responds resourcefully when challenges arise and accepts responsibility for actions, learning and change. Arrives at work and appointments on time
• Analytical Thinking – Builds a logical approach to address problems or opportunities; manages the situation at hand by drawing on own knowledge and experience base and calling on other references and resources as necessary. Approaches analysis with an unbiased, impartial view
• Oral and Written Communication – Clearly and effectively expresses ideas, thoughts and concepts verbally and in written or graphic form, using correct and appropriate grammar, organization and structure, and effective presentation media and techniques. Uses appropriate media and approach to present ideas formally to individuals or groups with required impact
• Decision-Maker – Demonstrates excellent interpersonal skills. Capable of directing and managing change through influence, inspiring teamwork and high performing teams.
• Strategic Planning and Integration – Demonstrates the knowledge and capacity to foster development of a common vision. Identifies a path to meet strategic goals by developing short and long-range plans that are appropriately comprehensive, creative, realistic and effective in meeting goals. Exhibits leadership in integrating planning efforts across work units

REQUIREMENTS:

Key qualifications: BSc in Civil Engineering or related field and 7-9 years’ relevant experience with international development programs; overseas field experience a must; or MSc in Civil Engineering or related field and 5-7 years’ relevant experience with international development programs. Experience working in cross-cultural multi-linguistic settings required.

• The candidate must be fluent in both written & spoken English; fluency required in Ukrainian and Russian
• Experience working with professional and support staff in a multicultural, multi-linguistic environment; cross-cultural sensitivity highly helpful and preferred
• Demonstrated experience in working with Government and/or NGO/FBO/CBO sectors
• Demonstrated experience in managing large US government grants and/or consortia, other major donor funding, support through UN agencies and the international cluster system and foundations
• Demonstrated experience managing and providing technical competence in rehabilitation or reconstruction projects within the humanitarian context
• Ability to travel to hardship locations up to 60% of time annually
• Proficiency in Microsoft Office applications including MS Word, Excel, Publisher and PowerPoint. Internet fluency a plus
• Willingness to support World Relief’s mission and values

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations
• The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds
• Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information
• The employee frequently is required to sit, reach with hands and arms, talk and hear

WORK ENVIRONMENT:

• General office setting
• Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in skype meetings may be required
• Year-end archiving activities involve repeated lifting and bending
• Physical, emotional and intellectual demands
• Equipment used: Employee computer (desktop or laptop), printer, and copier
• All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

World Relief offers a competitive benefits package (25 hours + per week):

World Relief contributes to monthly premiums:

• Medical
• Dental

Additional Benefits:

• Offer 16 Paid Holidays!
• Vision
• Offer Paid Sick and Vacation Leave
• Paid Maternity & Paternity Leave
• Parental Leave
• FSAs: Medical & Dependent Care, & Commuter Funding
• Supplemental Life Insurance (employee, spouse, and children)
• R&R Hardship Leave

World Relief pays 100% for eligible employees:

• Group Term Life (employee, spouse, and children)
• Long Term & Short-term Disability
• Accidental Death and Dismemberment (AD&D)
• Long Distant Travel Insurance
• Employee Assistance Program (EAP)

World Relief – Retirement:

• 401K & Roth
• WR matches up to 4%, then an additional quarter percent up to 10%
• Eligibility: Full Time is eligible after 3 months of employment. Part time is eligible after 1000 hours in a year

World Relief Discounts (Immediately Eligible):

• Verizon
• Pet Insurance through Nationwide
• Home and Auto insurance through Liberty Mutual

We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

Legal Background in the United States

World Relief is both an equal opportunity employer and a faith-based religious organization. This means that we conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of World Relief as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs, so that all staff share the same religious commitment.

Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a) World Relief has the right to, and does, hire only candidates who agree with World Relief’s Statement of Faith.