Solidarités International
Desired start date: 15/05/2023
Duration of the mission: 12 months
Location: Kyiv
About the Mission…
The conflict in Ukraine has seen a dramatic and rapid escalation since 24th February 2022 with massive multidimensional attacks from Russian troops throughout Ukraine, from the East, North, and Southern borders that affected a large part of the country including the capital, Kyiv. This attack has been immediately followed by massive displacements, and more than 4 500 000 Ukrainians have taken refuge in neighboring countries. About 6 500 000 are internally displaced, mostly in the Western part of the country. In the East, impacts of the conflict are felt and humanitarian operations support people remaining on the frontlines.
SI strategy is to support the population in transit, the IDPs where they are settling and the population on the frontline directly affected by the ongoing conflict through a multisectoral approach including WaSH, Shelter, NFI, Food activities.
Mission: size, bases, budget, number of expatriates and national staff:
The coordination is the last based opened in country in Kyiv around September-October 2022. Prior to that SI opened and developed activites in Lviv, Uman, Odesa, Mykholaiv, Dnipro and Kharkiv. The mission is also supervising and supporting projects in Moldova with a base in Chisinau working for Ukrainian refugees and host communities.
The budget projected was approximately 30 million for 2022-2023 (from the start to mid 2023). SI expects to support the Ukrainian population in both country for an expected amount of 24M EUR.
The setup of the mission is the following :
One coordination based in Kyiv
One operational base in Lviv and sub-base in Uman focusing on IDPs response
One operational base in Odesa and sub-base in Mykolaiv focusing on humanitarian aid delivery to Mykolaivska, Khersonska and Odeska people.
One operational base in Dnipro
One operational base in Kharkiv
These two bases are focusing on humanitarian aid delivery to Eastern Oblast (Kharkivska, Donetska, Luhanska, Zaporizka) and support to IDPs.
One operational base in Chisinau (Moldova) focusing on refugee response.
Key current donors include BHA, ECHO, UNICEF, UHF, and CDCS. Activities on the mission include multipurpose cash distribution, Food, Hygiene, and NFI kit distributions, winterization activities, rehabilitation of housing and collective centers, emergency shelter kit distributions, emergency water distribution, rehabilitation of water and sanitation infrastructure.
The mission is evolving and currently counts around 40 expatriates and 130 national employees.
In Kyiv, we count 14 expatriates and 15 national employees so far.
ABOUT THE JOB
GENERAL OBJECTIVES
The logistics coordinator pilot logistics activities of the mission to ensure the smooth running of SI operations in the country. She/He ensures the implementation of SI procedures and logistics tools on the mission and ensure their compliance and their proper use. She/He helps define the mission strategy, drafting and design projects necessary means and activities SI. She/He is the referent on the mission and the link between headquarters and the mission for any issue related to logistics
SPECIFIC STAKES AND CHALLENGES
5 bases with different volume of activities and expectation
Adaptation of SI rules and procedures to the context to meet a good balance between operationality and compliance.
Volatility of markets (suppliers, industry)
Change in the security context which has impact on logistics activities
Necessary flexibility
PRIORITIES FOR THE 2/3 FIRST MONTHS:
Prepare for the upcoming winterization. Inclusion in the programmatic strategy to be able to respond in time. Type of items, volume and localization must be discussed over the summer to avoid delays.
Support bases to identify and train key staffs to replace expats managers by Ukrainians. Same work to be done at coordination level
Implement the relevant framework contracts at mission level both programmatic and logistics one. Supporting the prepositioning strategy with the frameworks and stocks in Kyiv and other strategic areas.
Prepare for the roll out of our Logistics supply software
Reinforce networking with other INGOs with similar constraints.
YOUR PROFILE
Education: Logistic background
Experience: At least 3 years of experience as Logistic Coordinator or similar position for an international NGO
At least 4 years of experience as logistician in humanitarian organization
Previous experience with SI would be likeable
Previous experience in unstable environment (conflict / post conflict country)
Experience in intervening on emergency context with multisectorial response,
Experience of team management
Previous experience in Ukraine would be an asset
Technical skills and knowledge:
Training and capacity building skills
Coordination, and diplomatic skills
MS office.
IT and Communication device management skill, including cyber security
Good analytical skills, ability to adapt
Good communication and diplomatic skill
Good organization skills.
Capacity to work under pressure in a tense security environment.
Languages: English, knowledge of Ukrainian / Russian would be a strong asset.
Other desirable qualities: leadership and management / coordination with partners / planning and prioritization / flexibility / capacity to work under stress / solution making oriented / Team player
SI WILL OFFER YOU
A salaried post:
According to experience, starting from 2 400 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem.
SOLIDARITÉS INTERNATIONAL also covers accommodation costs in the Guest House and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 700 euros allocated by SOLIDARITÉS INTERNATIONAL). To these break periods, one additional rest day per month worked are granted.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
APPLICATION PROCESS
Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/