Terre des Hommes Italia
Terre des Hommes Italy (TDH It) is a non-profit organization dedicated to protecting children against all forms of violence or abuse and guaranteeing their right to health, education and life. TDH It, which is part of the TDH International Federation, is currently working in 20 countries worldwide, carrying out humanitarian interventions and development projects in the sectors of education, mother and child health, child protection and rehabilitation, to the benefit of thousands of children, their families, and communities. TDH Italy (Tdh IT) is implementing relief projects in Ukraine financed by private and public donors. Within this context TDH IT is looking for a Local Finance Officer to join our team in Kiev with the purpose of managing the accounting of different interventions funded by private and institutional donors and to support the consolidation of Terre des Hommes Italy Delegation in the Country.
The Local Finance officer is responsible for carrying out and supervising the Tdh Italy project’s financial activities and ensures financial needs are met. He/she ensures the proper and effective management of financial resources, in accordance with the Organization’s and donor’s procedures and under the supervision of Project Manager and Regional Finance Coordinator.
The main duty station will be Kiev/Irpin with regular missions in the Country if the security conditions allow itor in Poland .
Main responsibilities and tasks
- Collect, record the vouchers in accordance with the internal procedures of TdH It. and the donor ensuring that the expenditures are fully and properly documented;
- File vouchers and maintain voucher filing system ensuring that files are updated, complete and safeguarded on both system electronic and hardcopy.
- Prepare photocopies and scan of vouchers and other supporting documents as required.
- Process direct payments and advance requests
- Prepare cash and bank reconciliations
- Prepare cash counts regularly,
- Ensures a regular monitoring of the bank account(s).
- Prepare photocopies and scan of vouchers and other supporting documents as required.
- File vouchers and maintain voucher filing system such that files are updated, complete and safeguarded on both system electronic and hardcopy.
- Prepare all documentation for contracts issuance;
- In collaboration with the Project Manager and Regional Finance Coordinator prepares the monthly procurement end expenses plan and follows up on ongoing procurements for timely delivery of goods and services.
- Help the Regional Finance Coordinator, in preparing project interim and final project financial reports
- Monitors project expenditures ensuring that no expenditure is incurred before it has been authorized.
- Coordinates and ensures proper administrative filing according to Tdh Italy procedures
- Ensures all support documents are translated in Italian or English
- Help in the financial, budgetary and logistical closure of the project;
- Collect relevant requested documentation in case of internal and external audits.
- Performs any other tasks as requested by the Regional Coordinator , Regional Finance Coordinator or Project Manager
Required profile and experience
Education
Bachelor’s degree in business administration/economics/accounting
Professional Experience
- Minimum of 2 year of experience in finance and administration;
- Previous experience in administrative roles in international organizations, preferably of at least 1 year,
Professional Requirements
Proven experience with using financial or accounting software and sound knowledge of double entry accounting
Excellent computer skills with high proficiency in Microsoft Word and Excel
Experience in bank and cash reconciliation.
Strong commitment to the aims, principles, and values of TDH IT
Very high sense of discretion and integrity when dealing with sensitive information
Languages
Ukraine native language
Fluency in English is mandatory and Italian preferable.
Personal Requirements
- Strong diplomatic, interpersonal, listening and communication skills.
- Strong computer knowledge and skills.
- Ability to work independently, under pressure
- Ability to work in a multidisciplinary and multinational team
- Ability and willingness to travel to assigned project areas.
- Valid residency in Ukraine or Ukraine nationality will be considered as a plus
How to apply
How to apply:
Interested candidates possessing required experience and skills are invited to send an updated CV and a motivation letter including at least three references to [email protected] quoting in the object of the email the reference UKraine Local Finance officer.
Applications that do not meet the above-mentioned requirements will not be considered. The deadline for receiving applications is September 16, 2022. Applications received after that date will not be considered.
We apologize in advance as only shortlisted candidates will be contacted. TDH IT reserves the right to fill the position before the closing date of the published vacancy in case a suitable candidate is identified.
Salary according to experience and TDH IT salary scale.
Important note: The Terre des Hommes Italia Foundation maintains the highest standards and procedures for the safeguarding and protection of children and applies a principle of zero tolerance towards all forms of sexual exploitation, sexual abuse or sexual harassment. Any person who has been found guilty of this type of crimes will not be able to be hired. For this reason, candidates may be subject to a series of background checks, including criminal records when allowed by law for all those who are called to work directly with children. For Italian citizens, this is provided for by art. 25 bis t.u. The annual evaluation of staff performance is also based on behavior and respect for ethics