UKRAINE – Deputy Field Coordinator (M/F) – LVIV

Desired start date: 10/06/2022
Duration of the mission: 6 months
Location: Lviv

ABOUT THE MISSION

The conflict in Ukraine has seen a dramatic and rapid escalation since 24th February 2022 with massive multidimensional attacks from Russian troops throughout Ukraine, from the East, North and Southern borders that affected a large part of the country including the capital, Kyiv. This attack has been immediately followed by massive displacements, and as of March 22^nd about 3 500 000 Ukrainians have taken refuge in neigbhouring countries and about 6 500 000 are internally displaced, mostly in the west part of the country.

During the 2 first months of the conflict numerous people leaving East Ukraine, and other area affected, they have transited by road or train to Lviv along an axis Dnipro Ouman, Vinnistsya, Khmelnytskyï, Ternopil. The trip to Lviv can take several days, by train or by Car and no or very few assistance is provided along this axis, IDPs are therefore lacking food, water, warm places to sleep during curfew time, from 7.00PM to 6.00AM, depending of the oblast regulations. The influx has decreased but assistance is still needed.

SI response to people in transit needs:

• Rehabilitation/repairs and/or basic equipment of shelters, houses and buildings to accommodate IDPs.
• WASH improvements in shelters
• Provision of food
• Cash response to the IDP families including cash for rent

ABOUT THE JOB

Under the Supervision of the FC The Deputy Field Coordinator (DFC) will manage and support the Project Managers for the implementation of activities in his/her area of assignment. The DFC will ensure the relevance, quality and timeliness of the activities implemented, in line with Ukraine country strategy SI guidelines and donor requirement. The DFC participate to de design of SI strategy in his/her area and proposes new interventions or adaptation of ongoing activities in line with the strategy and the evolution of the humanitarian situation in the area. The DFCO represent to partners in the frame of the activities under his / her responsibilities and will be requested to back up the FC, taking over security management and representation tasks, during FC absence.

• General objectives

Under the Supervision of the FC The Deputy Field Coordinator (DFC) will manage and support the Project Managers for the implementation of activities in his/her area of assignment. The DFC will ensure the relevance, quality and timeliness of the activities implemented, in line with Ukraine country strategy SI guidelines and donor requirement. The DFC participate to de design of SI strategy in his/her area and proposes new interventions or adaptation of ongoing activities in line with the strategy and the evolution of the humanitarian situation in the area. The DFCO represent to partners in the frame of the activities under his / her responsibilities and will be requested to back up the FC, taking over security management and representation tasks, during FC absence.

• Main Tasks

Strategy

The DFC sDevelop a program strategy consistent with SI policy and population’s needs, in close coordination with the Field Coordinator and design an action plan to for implementing the strategy. The DFC Contributes to the drafting of new project proposals in close collaboration with the Program managers, the Field Coordinator, Deputy FC and Technical Coordinators.

Coordination and programs monitoring

In coordination with the Deputy Country Director for Programs, the DFC ensures that all programs are implemented in compliance with the country strategy, relevant to the population’s needs and in line with SI strategy as well as donor requirement

The DFC Ensures that project management, monitoring and evaluation tools are further developed and used correctly. The DFC Ensures that quality criteria and indicators are monitored and lead to decision making. He / she Conducts regular field visits on program sites.

The DFC Develops collaboration with local partners, follow-up and coordinate their activities, and define need of capacity building hen needed.

Reporting / communication / representation

The DFC Leads the construction and writing of new project proposals / amendments in close collaboration with the with the Deputy Country Director for Programs and the Grant Manager.

The DFC Consolidates internal reports and monitoring tools

The DFC Ensures a clear understanding of donors’ requirements regarding reports and is responsible for the preparation of donors reports, with the support from the DCD and Grant Manager.

Team management

The DFC Organizes and coordinate the activities of the different projects team in his area and evaluate their performance; he / she Develops the capacity of the Program Managers and program teams, deepen understanding of their roles and responsibility and institutional knowledge. THE DFC Set up training sessions according to operational requirements

In coordination with FC, the DFC suggests adaptations in the team size and/or team responsibilities, according to the evolution of the operations

Institutional knowledge building

The DFC Lists and summarize SI and other actors’ intervention methodologies, approaches and experience**,** update and disseminate procedures, guides and tools, in particular program implementation, monitoring and evaluation tools**

• Priorities for the 2/3 first months:

Support the FC and base team following up / monitoring ongoing activities, identifying, and launching new activities

Ensure with the PM that program/ monitoring tools are set up and that report / update are sent to the coordination

Participate to the design and recruitment of the base program team

Ensure with the support of Technical coordinators and DCD that PMs (local and expatriates) and more broadly program team are trained and received an induction

Contribute to the development of an intervention strategy for the country, and participate to new proposal design

YOUR PROFILE

Education: Generalist program background, Political science, or related field

Experience:

• At least 2 years of experience as PM, DFC or similar position for an international NGO

• Experience in context analysis and Security management

• Previous experience with SI would be likeable

• Previous experience in unstable environment (conflict / post conflict country)

• Experience in intervening on emergency context and managing multisectorial response, including WASH technical response and CBI

• Experience of team management

• Experience in Coordinating with other multi-type actors (INGO, consortium, partnership with local actors’ liaison with strong local authorities)

• Previous experience in Ukraine would be an asset

Technical skills and knowledge:

• Training and capacity building skills

• Coordination, and diplomatic skills

• MS office.

• Good analytical skills, ability to adapt

• Good communication and diplomatic skill

• Good organization skills.

• Capacity to work under pressure in a tense security environment.

Languages: English, knowledge of Ukrainian / Russian would be a strong asset.

Other desirable qualities: leadership and management / coordination with partners / planning and prioritization / flexibility / capacity to work under stress / solution making oriented / Team player

SI WILL OFFER YOU

A salaried post: According to experience, starting from 2600 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem.
SOLIDARITÉS INTERNATIONAL also covers accommodation costs in the Guest House and travel expenses between the expatriate’s country of origin and the place of assignment.

Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 850 USD allocated by SOLIDARITÉS INTERNATIONAL). To these break periods, one additional rest day per month worked are granted.

Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Living conditions:

The security environment in Ukraine remains tense, dynamic and volatile. This will require a lot of flexibility about SI program and a strong monitoring & application of security rules on the mission. Living conditions are comfortable in Ukraine, with possible access to all essential goods and services. Again, the context remains volatile and will require frequent adaptation and changes.