Ukraine Crisis Response – Logistic Manager

As one of the few INGOs with an operational presence in Ukraine, we are already responding with initial life-saving activities in the Donetsk and Luhansk Regions, with the intention to scale-up assistance in the central and western regions of Ukraine. We have also launched a programme to support refugees arriving in Moldova, where we also already have a presence, and are investigating a further response in Poland.

We are seeking passionate, professional and experienced candidates for a number of roles to support our response to the Ukraine crisis. We are looking for talent which thrives in collaborating with others (inside HelpAge International and beyond) and who can work in agile ways and across boundaries.

Key areas for impact, influence and responsibility

As Logistics Manager you will support the establishment of Operations and Logistics support for the Ukraine response. Delivering on the key areas below and recruitment and, where necessary, training of key national roles including an Operations Manager, and logistics and procurement staff:

• To organize all logistics process including purchasing, warehousing, communication, asset management and transport.
• Contribute to proposal writing by advising on logistic requirements in respective location.
• Prepare a procurement plan fort the next 6 months
• Ensure that programme procurement is in line within donor requirements and standards and reflects HelpAge International’s ethical purchasing policy and business ethics.
• Ensure effective warehouse management through maintenance of up to date records of all items received and dispatched at the same time ensuring that necessary documentation is in place.
• In liaison with admin colleagues ensure all aspects of staff/visitors and cargo movement and that admin issues relating to procuring warehousing/accommodation etc, are effectively handled
• Plan, implement and monitor effective vehicle management systems in the bases, through liaison with the Area Manager, other team members, and drivers in ensuring regular maintenance, fueling and repair of the vehicles as per monthly schedules.
• Ensure that all guidelines, aids and tools on vehicle management are effectively implemented and monitored.
• Develop and co-ordinate emergency preparedness and continuity plans for logistics
• Make assessments of logistics issues and needs of new emergency situations and submit reports to line manager as may be required.
• Establish and maintain good contacts with suppliers, government offices, local authorities and other NGO’s with regard to logistical issues.
• Represent HelpAge at Logistics Cluster meetings

Let’s talk about you

You will be someone with:

• Substantial experience in logistics in an emergency or insecure context with management responsibilities overseeing multiple worksites
• Excellent understanding of the strategic contribution of logistics to an effective emergency response with the ability to establish, implement and review effective systems
• Proven ability to build staff capacity
• Good understanding of donor rules and guidelines
• Experience of budgeting for logistics
• Good organizational, forecasting and planning skills
• Well-developed interpersonal and team skills and proven ability to work in demanding and insecure situation
• Fluent written and spoken English (Ukrainian desirable)
• Full valid driving license

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older persons and their communities, and to make an impact that matters.

The Organisation

HelpAge International is entering into an exciting phase of its evolution as we fundamentally transform what we do, how we do it and how we are organised. Driven by our commitment to the localization agenda, we are evolving the way we partner and deliver value at the country and local level. In the coming 3 years, we will localize our country offices and programmes, and develop new and diverse forms of partnerships globally.

We seek to give primacy to local agents for change. To this end, we will replace all programmes delivered by HelpAge staff and resources on the ground with implementation by partners. This will apply across all our work -humanitarian and long-term development. Going forward, our value is framed around supporting, convening and thought leadership.

A key way of creating value and bringing impact is collaborating across boundaries and by bringing different perspectives, skills and talent together. We will deliver our work through agile teams and a global operating model, with regional roots, to focus on impact and maintain the relationships at the national level to help build collaborations and support others to set their own agendas.

Our Values

At HelpAge International we work hard to achieve our goals together as a team with a clear shared purpose. Our values inform how we work together:

Inclusive

We respect people, value diversity and are committed to equality.

Impact

We value and recognise the contribution of our staff and network members, as we put older people at the center of everything we do.

Partners

We work alongside network members and others to increase reach, influence and impact. We are committed to a culture of collaboration and building positive relationships.

Learning

We are passionate about learning, accountable and work together to find creative solutions.

Everyone who works at HelpAge share our values and are committed to behaviors that demonstrate and support them.

Safeguarding

Everyone has a role in creating and sustaining a safe and respectful working environment, where no one comes to any harm or is maltreated. At HelpAge we take our responsibilities very seriously and will take action against wrongdoing. We will do everything we can to ensure that we do not engage people that pose a safeguarding risk and will undertake criminal record checks as required.

Equal Opportunities

HelpAge International is committed to creating an inclusive working environment, promoting and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

How to apply

To apply for a job at HelpAge, please submit the following documents:

• A cover letter, setting out how you meet the requirements of the job profile. Please use bold headings for each requirement and provide examples.
• Your current curriculum vitae (3 pages maximum)
• Three referees, including your most recent employer

To be considered, please read the job description to find out more information and then email your application to [email protected] before the closing date.

Closing date: We will review the applications as and when they are received due to the urgent need to fill the role.

Important Message: Please ensure that you remove personal information including your date of birth, age, gender and marital status from your CV. Please do not include any photographs.