cropped cropped White with Bold Red Political Logo 1 2164 UKRAINA – Grant Manager – Kiev

UKRAINA – Grant Manager – Kiev

  • Contractor
  • Ukraine
  • TBD USD / Year
  • Solidarités International profile

  • Job applications may no longer being accepted for this opportunity.

Solidarités International

Posted on: 02/12/2022

Desired start date: ASAP
Duration of the mission: 6 months (to be extended)
Location: Kiev


The conflict in Ukraine has seen a dramatic and rapid escalation since 24th February 2022 with massive multidimensional attacks from Russian troops throughout Ukraine, from the East, North and Southern borders that affected a large part of the country including the capital, Kyiv. This attack has been immediately followed by massive displacements, and as of March 22nd about 3 500 000 Ukrainians have taken refuge in neighbouring countries and about 6 500 000 are internally displaced, mostly in the west part of the country. Areas affected by the conflict are becoming increasingly difficult to access, due to fighting, or because they area under Russian Federation control. Civilian casualties have increased and large-scale destruction of civilian infrastructures, including private housing, have been reported. However, many inhabitants are still living in these conflict areas, either because they were not able to leave, or they want to stay in their villages or cities. In th ose areas, public services are strongly affected: water, electricity and gaz networks are not functioning properly or fully destroyed. Access to essential items such as food, drugs, fuel and NFI is a vital need for the population, as they are no longer accessible, and the economy and markets are no longer functional. In some areas, the banking system is as well affected.

  • Distribution of in-kind food, shelter and WASH NFIs
  • WASH interventions in punctual basis

During the 2 first months of the conflict numerous people leaving East Ukraine, and other affected areas, have transited by road or train to Lviv along an axis Dnipro Ouman, Vinnistsya, Khmelnytskyï, Ternopil. The trip to Lviv can take several days, by train or by Car and no or very few assistance is provided along this axis, IDPs are therefore lacking food, water, warm places to sleep during curfew time, from 7.00PM to 6.00AM, depending of the oblast regulations. The influx has decreased but assistance is still needed.

  • SI response to people in transit needs: to support with NFI, ready to eat food people in transit on the axis and to ensure transit centers are well equipped;
  • Support to transit centers.

Many IDPs are settling in the Western regions, including in Lviv Oblast but some are also staying in Dnipro Odessa and all along the axis, as un Uman (Cherkassy oblast). These IDPs have often lost their source of income and rely on relatives, host community and solidarity to find food and basic items. Housing is as well now scarce in the area; prices subsequently increase and the improvised transit centers that are supposed to host IDPs for a few days before they manage to find accommodation are already at the limit of their capacities.

  • Rehabilitation/repairs and/or basic equipment of shelters, houses and buildings to accommodate IDPs;
  • WASH improvements in shelters;
  • Provision of food;
  • Cash response to the IDP families including cash for rent.


  • General objectives

As part of the coordination team, reporting to the Grant Coordinator, and working closely with the coordination and base teams, the Grant Manager is a focal point on donor accountability. He/she is in charge of:

  • Contributing to the mission’s strategic development.

  • Monitoring and identifying funding opportunities in line with SI country and global strategy.

  • Overseeing compilation of timely and high-quality proposals, reports and contract modification requests for submission to donors and consortium partners.

  • Monitoring compliance with donor procedures and capacity building of new and existing staff on internal accountability tools and donor procedures.

  • Proactively following-up on donor contractual obligations, from contracting to closing and archiving, and ensuring contractual obligations are known and understood by relevant staff/departments.

  • Centralizing and preparing relevant documentation for external audits and audit report archiving.

  • Specific stakes and challenges

Donor relations/mapping and funding strategy

Project development and contractual management

Partnership Management

External Audit

Team Management

  • Priorities for the 2/3 first months:

Drafting of a donor mapping

RFU update

Revision of partnership documentation

Follow up on due diligences


Education: Master’s degree in Humanitarian/International relations, Social sciences, Business School, Political Sciences, IEP / Sciences Po.


  • At least 1 year of experience in grants management and donor relations including developing proposals and writing reports, preferably as a Grant Manager;
  • Previous experience in unstable environment (conflict/post conflict country);
  • Experience in intervening in emergency contexts with multisectoral response;
  • Experience in training & capacity building;
  • Previous experience in audit management would be an asset;
  • Previous experience with SI would be an asset;

Technical skills and knowledge:

  • Knowledge of the processes/rules of the key humanitarian and development donors (ECHO, BHA, CDCS, CIAA, UN Agencies, CBPF, EuropeAid, AFD, etc.);
  • Ability to review budgets and financial reports;
  • Excellent writing and analytical skills;
  • Excellent organizational skills: fast learner, ability to multi-task as well as work independently and productively in a fast-paced and detail-oriented environment;
  • Excellent interpersonal and communication skills: ability to effectively liaise with and coordinate a variety of people in a multi-cultural environment;
  • Ability to work independently and meet deadlines with minimal supervision;
  • Good resistance to stress and pressure.

Languages: English, knowledge of Ukrainian / Russian would be a strong asset.


A salaried post:
According to experience, starting from 1 800 euros gross per month (+ 10% annual leave allowance paid monthly) and a monthly Per Diem.
SOLIDARITÉS INTERNATIONAL also covers accommodation costs in the Guest House and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with 700 euros allocated by SOLIDARITÉS INTERNATIONAL). To these break periods, one additional rest day per month worked are granted.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are r efunded.


Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.

NB: The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website:

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