Office Administrator

2204543

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We’re a team that dares to look at the world’s challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

Core Responsibilities
Answers inquiries, directs calls, and greets customers in courteous and timely manner.
Monitors visitor access and maintains security awareness.
Prepares inter-office correspondence.
Manages incoming and outgoing mail, faxes and communications.
Types letters, memos, and other items for various departments as needed.
Prepares monthly logs and reports as required..
Orders office supplies and manages office expenditures.
Trains backup coverage for phone support and assists in creating back-up reception schedule.
Issues purchase orders for office related expenditures.
Updates employee profiles displays and directories.
Orders catering for internal and external meetings
Monitors and maintains office equipment.
Maintains appearance of the office common areas.
Manages office vendor relationships.
Prints, binds & distributes materials as requested.
Executes documents on behalf of leadership team.
Oversees and manages security and parking requirements for office.
Books travel reservations.
Assists in creating the monthly office newsletter.
Assembles Binders
Processes Administrative Claims for Warranty
Arranges couriers for pick up and drop off
Issues purchase orders
Updates sales job schedules
Aggregate and organize plans and schedules for customer requests for proposals
Coordinate and distribute proposals for these projects after sales teams have developed them
Maintain the customer database of customer contacts and contracts

Qualifications
High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience.
Working knowledge of Microsoft Office required and any experience with Adobe software programs would be considered an asset.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.