TOR for Member Associations National Leadership Teams Capacity Building Program

1. Background:

SOS Children’s Villages International (SOS CVI) is non-governmental and non-denominational organization working with communities, partners and states to ensure that the rights of all children are fulfilled in every society. SOS CVI is a global federation working to protect and care for children who have lost parental care, or who stand at risk of losing the care. We respect all religions and cultures and work with trusted partners in places where we can contribute to social development. Everything we do is made possible through the generous support of sponsors and donors, institutional and corporate partners, and loyal friends worldwide. Envisioning that every child belongs to a family and grows up with love, respect and security, we exist to build families for children in need, we help them shape their own futures, and we share in the development of their communities. Everything we do is guided by the firm belief that no child should grow up alone and that we need to improve care for children who are at risk, enabling them to overcome precarious conditions and to succeed in life. Our core values guiding who we are and what we do include courage to take action, commitment to keep our promises, trust to believe in each other, and accountability to be reliable Partners.

SOS Children’s Villages East and Southern Africa (ESAF) region headquartered in Addis Ababa, Ethiopia provides support to 26 member associations in all work areas including programme implementation, advocacy, fundraising and governance.

SOS Children’s Villages East and Southern Africa believes that the successful achievement of its purpose, vision, mission and values and behaviours depends on the competence and commitment of its staff. In order to do this, a 360-degree leadership competency assessment was conducted, using defined organizational competency framework, in order to help identify/analyse leadership strengths and opportunities for improvement for Member Association’s National Management/Leadership Team members.

Keeping this in mind, SOS Children’s Villages International would like to organize Leadership training for Member Association’s Management leaders and is looking for a competent consultant to conduct a 4 days training twice per year.

1. Objectives:
2. 1. General Objective

The general objective of the leadership capacity-building program is to build Member Association’s Management Teams’ capacity on selected Leadership areas.

• 1. Specific Objectives
• Enhance National Associations Management team’s ability to drive Team Development within their area of work.
• Enhance the National Associations Management team’s ability to make sound decision and involve team members in the process; and
• Enhance the National Associations Management team’s ability to effectively manage individual and team performance.

1. Scope and Date of the Training

The consultant is expected to design training materials as per the specifications outlined in this TOR, deliver the training for four (4) consecutive days in a workshop scenario twice per year, submit training evaluation and reports and provide coaching for participants during the duration of the training. The first round of training is planned to be held in September. The trainings will be carried out in our Regional Training Centre located in Nairobi, Kenya

1. Target Group

Target participants for this training are National Association Management team’s members that includes:

National Director and/or Deputy National Directors

Location Program Directors

National Program Directors

National Communication and Advocacy Managers

National Finance and Controlling Managers

National Fund Development Managers

National HROD Managers

National Quality Directors

National Sponsorship Managers

National Monitoring and Evaluation Managers

National ICT Managers

National Communication and Advocacy Managers

1. Specific Tasks and Deliverables

• Conduct a quick assessment, based on the profile of the participants – their roles, prior training, expectations, etc.
• Development/refinement of learning objectives, methods and tools, based on a clear understanding of the TOR, participants’ assessment results, and additional inputs from the HROD Department;
• Prepare, submit and present a well-organized training material at least two weeks before the training date in soft and hard copy;
• Develop training evaluation form, and conduct pre and post-training tests and submit the results;
• Provide coaching services for participants;
• Develop the list of equipment and materials which are necessary to carry out the training;
• Provide clear instructions/directions for class exercises.

By the end of the training, the consultant is expected to provide:

• Certificate of completion for trainees;
• Training module;
• Training report.

1. Expected Results

After completion of the training participants are expected to:

• Have an enhanced ability to drive team development within their area of work;
• Have an enhanced capacity to make sound decisions that involve team members in the process.
• Have the capacity to effectively coach and mentor team members;
• Have an enhanced ability to effectively deal with performance both at the individual and team levels.

1. Training Content

The Training is expected to cover the following topics:

Main topic

Sub-topics

Driving team development

• Supporting the development of talents and succession planning within the own area of responsibility;
• Reinforcing Coaching and Mentoring skills of the participants.
• Team effectiveness.

Making decisions

• Accountability and Sound decisions making;
• Team involvement in Decision making;
• Importance of communication in decision making;
• Delegating decision making;
• Using different decision-making models and tools;
• Problem solving.

Managing individual and team performance

• Supporting co-workers in achieving agreed goals (e.g. through feedback);
• Dealing with underperformance;
• Competency-based performance management;
• Performance Management and Motivation.

1. Training Methodology

The training methodology is expected to focus on modern interactive adult learning and has to use at least 60% of each session for activities that engage learners.

1. Requirements
   1. Qualification and experience

• Master’s Degree in a relevant discipline such as Leadership, Management, Human Resources Management, Public Administration or related field of study
• 10+ years of experience in facilitating similar trainings. Out of which 5 years is in an INGO/Development sector.
• Have a qualification of Master Trainer.
• Fluency in English language. French is a plus.
• Strong interpersonal, communication and facilitation skills and the ability to work effectively as a team
• Have an experienced and qualified co-facilitator.
  1. Legal
• Valid Certificate of Consultancy Service;
• Valid Trading License;
• Valid Tax Registration Certificate (indicating PIN and Tax Compliance Certificate);
• Full and accurate physical, postal, telephone and email addresses.

1. Submission of Proposal

Interested and qualified consultants are invited to submit:

1. 1. Technical Proposal containing
2. Company profile and consultant CV;
3. Training topics and methodology to be applied;
4. List of at least 3-5 main clients who received similar training (references may be requested later on);
5. Other information that is relevant.

10.2. Financial Proposal

1. Service Fee
2. Copies of licenses (professional and business licenses) issued by the respective government body;
3. Copies of tax registration (PIN, VAT registration number and Tax Compliance Certificate)

Your proposals should be marked “Proposal for Leadership Capacity Building Program” SOS Children’s Villages East and Southern Africa (ESAF) and Applicants MUST send their applications to these email addresses. [email protected] , [email protected] and [email protected].

10.3. Application Deadline

All application must be submitted by July 21, 2022, 6:00 pm East African Time.

10.4. Clarification:

Please email all requests for clarification to Mr. Ado Mani Mahamadou at [email protected] before July 16, 2022 – 6:00 PM East African Time.