Personal Assistant, Animation

Job Summary

Provide comprehensive administrative assistance and support to the VP Animation, and additional support for the animation creative and production management teams, including the Creative Director and Director, Production Management. Coordinate department-wide functions for the wider original productions team as necessary.

The Opportunity & Responsibilities

Daily, personal diary management and admin support for the VP and directors
Coordinating meetings with external business partners and Disney executives with optimum efficiency, sensitivity, and reliability
Coordinating/arranging local and international travel plans for the VP, directors and the animation team as needed
Advanced planning for major industry events (eg Annecy, MIPCOM)
Processing all expenses for the exec team using internal finance systems (eg SAP, Concur) accurately and in a timely manner
Forecasting and tracking travel and entertainment expenses for each fiscal year
Organising internal and external meetings and presentations, fully facilitating these meetings where necessary (eg with hospitality, AV equipment)
Coordinating busy and constantly updates diary to ensure time is managed efficiently and effectively
Handling highly confidential information with discretion
Managing all incoming mail, deliveries, parcels etc
Organizing business meals and original programming team activities
Preparation of presentations (Keynote/PowerPoint/Word)
Assisting with specific creative and production management projects as required
Managing Hammersmith office requirements for the team, including meeting room bookings, IT hardware maintenance and upgrades, temp staff access etc
Understanding of the business and team’s objectives to be able to get involved, take initiative and anticipate challenges

The Experience We Require From You

Significant demonstrable experience as a PA at Senior Executive level
Managing high volume, complex travel itineraries
Working within a complex, high workload, fast paced environment
Handling high volumes of highly confidential information
Working within an international, multi-territory organisation
Advanced proficiency with Microsoft Office, Zoom and other workplace productivity and communication software
Working in an animation, production, studio or entertainment industry environment is preferred