Development Communications and Events Associate

Position: Development Communications and Events Associate

Department: Development

Location: 287 East 10th St. New York, NY 10009 from July 91 Fifth Avenue, New York, NY 10003

Schedule: Full-Time, Exempt

Founded in 1876, The Boys’ Club of New York (BCNY) is a youth development organization with the mission to empower boys and young men, ages 7 to 21, by providing effective programs and a supportive community. BCNY provides evidence-based programs to address the evolving social, emotional, health, creative, educational, and vocational needs of our members in meaningful, lasting ways. BCNY develops programs to cultivate positive qualities in members and strives to continually deepen and broaden our impact.

Job Summary
Reporting to the Director of Development Communications and Events, the Development Communications and Events Associate will provide administrative support for the development department’s events group, which is responsible for raising a minimum of $2M annually.

Key Responsibilities Manage event vendors—researching vendors, collecting proposals, reviewing contracts, coordinating vendors on site.
Assist Director with logistics and production of events (run of show, volunteers).
Complete detailed expense reports and reconcile with Finance department for event specific tracking, such as check requests for vendor and venue payments.
Participate in content development and send email marketing to donors, including e-newsletters, holiday messages, solicitations, and other collateral.

Responsible for processing all event gifts and sending acknowledgement letters to donors in a timely fashion.

Track budget, income, and expenses for fundraising events and maintain financial documents as gifts are received, including special event invoices and pledge follow up as needed.

Assist team in event invitation and solicitation letter mailings, including pulling and sorting mailing lists.

Schedule meetings, RSVPs, and take notes.
Update donor records in Raiser’s Edge.
Assist with the Young Advocate Circle of BCNY.
Other tasks, as assigned, to fulfill the goals of BCNY and the development team.

Education and/or Experience Bachelor’s degree required.
Professional and customer service oriented approach with board members, donors, vendors, and staff.
Excellent time management skills and the ability to handle multiple projects with high attention to organization and detail.

Ability to communicate effectively in person and in writing with donors, executives, vendors, and other staff members.

Excellent writing and proofreading skills.
Ability to work in the evenings or weekends occasionally for events.
Fluent in all Microsoft Office applications, especially Outlook, Excel, PowerPoint, and Word.
Experience with Raiser’s Edge a plus.
Demonstrated commitment to the mission of the Boys Club of New York.

Job Requirements
BCNY is a COVID-19 proactive organization that follows applicable health and safety regulations to help protect our members and staff. We require that all BCNY employees be fully vaccinated against COVID-19. New employees will be required to submit proof of full vaccination prior to their start date. BCNY treats proof of vaccination confidentially and consistent with applicable law, and will not use the information for any purpose other than to ensure compliance with BCNY’s mandatory vaccination policy.

The Boys’ Club of New York is an equal opportunity employer

and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. If you have a disability or other protected need requiring an accommodation, please contact Human Resources.