Terms of Reference: “Short-Term Consultancy: Videographer/Photographer for a Civil Society Conference”

  • Contractor
  • Jordan
  • TBD USD / Year
  • IM profile




  • Job applications may no longer being accepted for this opportunity.


IM

Background

IM is a Swedish NGO committed to empowering civil society, catalysing profound societal change towards equality and democracy, as a feminist and anti-racist change agent. We base our work on a rights-based approach and we work on Social Inclusion, Economic Inclusion, Strengthening Civil Society, and Ensuring Civic Space.

IM sees and reacts to injustice in the world. Our primary mission is to fight poverty and exclusion and contribute to lasting change for individuals particularly in vulnerable situations. We do this through social and economic inclusion and by giving the right holders the opportunity to raise their voices. We believe a strong civil presence is key for a democratic society. All projects are implemented in close collaboration with local partner organisations.

IM has been working in the Middle East since the late 1960s in the area of intellectual disabilities. At present IM Middle East works with partners in Jordan, Palestine and Lebanon to achieve 4 priorities: Social Inclusion, Economic Inclusion, Ensuring Civic Space, and Strengthening Civil society.

Purpose

IM Swedish Development Partners’ Middle East office is organizing a regional conference for civil society stakeholders on the themes of civic space and advocacy. The conference, planned in Jordan, will provide the participates with opportunities for learning, networking, and exchanging best practices.

The Videographer/Photographer Consultant(s) IM is looking for will be responsible for the visual documentation and coverage of the conference, producing material in video and photo formats which IM can use for its social media and reports about the event and its work with partners.

Objectives

Through this consultancy, IM’s objective is to create an engaging audio-visual content that reflects the diversity, values, and opportunities which the conference represents.

Deliverables

  1. Before the conference:

1.1 The consultant is expected to attend meetings with IM’s team to ensure that both parties have a similar vision for the expected deliverables, and that the consultant is aware of IM’s values, privacy considerations, and the procedures that the consultant has to be abide by.

1.2 Prepare an initial storyboard(s), and probing questions for brief interviews.

  1. During the conference:

2.2 Obtain required consent as per IM’s guidelines.

2.3 Set up light, audio, and video equipment as necessary to produce quality material.

  1. At the end of each working day:

3.1 Send around 40 of the best pictures taken (minimum resolution accepted is 4000 pixels), saved as jpeg 10 or above in horizontal mode.

3.2 Submit 10 minutes of raw video footage from each day, summarizing activities and contributions, taken in full HD (16:9) 1080p50 or 1080p60. Regarding sound, the specifications of AAC Audio at 256 KBps should apply.

3.3 Each photo produced should include metadata that covers the name of the photographer, date, title of the event, and equally important, a brief description of the activity or scene captured.

3.4 Files, both video and photos, should be sent electronically via WeTransfer at the end of each conference day (or what is agreed with IM staff).

  1. After the conference:

4.1 Submit a final storyboard for video summarizing the event in consultation with IM Middle East. This video should be no longer than 1-2 minutes for social media purposes.

4.2 Edit and finalize the video (refer to 3.2 and 4.1) for social media platforms like Facebook, and online presentations in two versions, the first clean, and the second with English subtitles, with the same specifications detailed in point 3.2.

4.3 Videos and photos captured throughout the 3-days conference must be sent on a separate hard drive to IM in Amman.

The above-mentioned deliverables are open to negotiation based on consultant’s recommendations and ideas on how to best proceed and organize the work, and IM will ensure that open communication channels are maintained throughout the consultancy.

Pictures and videos should exhibit balance in gender, participating countries and organizations, and thematic areas or activities. Photos and videos of IM, IM partners and the IM conference the consultant will be recruited for cannot be shared or posted on social media, the press, or online portfolio websites without a formal sign-off from IM on each individual sharing activity conducted by the consultant.

Intended Audiences

The consultant will engage with and produce material which will be shared with the following audiences, who speak English and Arabic:

  1. IM partners (civil society organizations) from Jordan, Palestine, and Lebanon. Our partner organizations are specialized in social and economic inclusion interventions with groups such as youth, women, and people with disabilities who are at risk of marginalization and exclusion

  2. Funding bodies and donors.

  3. The general public with interest in civil society causes.

Timeline, Fees, and Locations

The consultant will be working with IM in Amman and Balqa Governorates. The conference itself will be held, as intended at present, in the last week of May 2022. IM will provide the consultant with transportation, accommodation, and meals by the venue of the conference.

The Videographer/Photographer Consultant is expected to be present on-site for 3 days during the actual conference, and for no longer than 7 days of hybrid-remote work in which editing and other necessary augmentations will take place (1 working day is 8 working hours). The consultancy level of effort will be calculated in lumpsum daily rate in JOD. Payment disbursement will be agreed upon with selected consultant.

Consultant’s Required Skills and Experience

Minimum Qualifications:

  • Minimum of 5 years of experience as a photographer and a videographer.
  • Excellent communication skills and professional attitude.
  • Practical demonstration of critical values such as feminism and anti-racism.
  • Fluency in Arabic and English.

Preferred Qualifications:

  • Experience in the development sector with regional or international organizations.

How to apply

How to Apply

Interested candidates (individuals or teams of 2 people) must submit the following to [email protected] no later than April 17th, 2022:

  1. CV(s).

  2. Cover letter (s).

  3. Portfolio(s), including:

  4. The best work produced by the candidate in video and photo formats.

  5. Links to online profiles or previous work for other organizations.

  6. Examples of storyboards designed by the candidate, if possible.

  7. Simplified budget based on the above guidelines, with proper justification for each budget line provided for the level of effort in lumpsum daily rate and number of working days anticipated for each deliverable in JOD.

  8. Three references (examples: former employers, collaborators, business partners). Personal references (e.g from friends and non-professional contacts), and references which do not reflect on the candidate(s)’ capacities as a videographer and a photographer will not be accepted.

Applications lacking one or more of the requested documents will not be screened. Email is the only method accepted to receive the applications and contact IM. Due to the anticipated volume of applications, IM will get back to only the successfully screened candidates by April 24nd, 2022.


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