Islamic Relief
Islamic Relief Worldwide
Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world’s poorest people. It is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984.
With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender.
Our vision:
Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled, and people respond as one to the suffering of others.
Our mission:
Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:
- Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery.
- Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.
- Support the marginalised and vulnerable to voice their needs and address root causes of poverty.
At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Sustainable Development Goals (SGDs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk), and is certified by CHS.
IRW endeavours to work closely with local communities, focussing on capacity-building and empowerment to help them achieve development without dependency.
Please see our website for more information http://www.islamic-relief.org/
Background of project
The impacts of emerging global challenges, such as the COVID pandemic, climate change, food and financial crises, extreme poverty, political and economic instability, energy security, and displacement, are increasingly alarming for humanitarian organisations, thus making it extremely difficult to operate in these complex and unfavourable environments. Considering the changing humanitarian sector dynamics, Strengthening Response Capacity and Institutional Development for Excellence (STRIDE) contributes to sensitising the organisational leadership, fundraising partners, and field offices on the importance of localisation and partnerships.
STRIDE is a ground-breaking model of institutional capacity enhancement for disaster preparedness and local partnerships, being implemented in over 20 countries in Africa, Asia, and the Middle East. The project develops and contextualises exercises and capacity-strengthening trajectories indicated by on-the-ground factors. The project continuously reviews the changing humanitarian discourse and aligns the workstreams accordingly, ensuring commitments to the organisation, field teams and local partners according to their needs.
STRIDE Phase-I (2016-2019): A three-year project funded by IRUSA, was a successful pilot in Asia for assessing and focusing on humanitarian capacity strengthening of IR field offices and local partners (in non-presence countries). Overseas Development Institute’s independent report[1] on STRIDE phase-I is a good reference for the successes and key learnings.
STRIDE Phase-II (2020-2023): funded by IRUSA and IR Germany/ADH, is built on the work of the STRIDE phase-I, and has a global outreach expanding to more than 20 field offices and local actors in Asia, East Africa, West Africa and the Middle East. The focus remained on developing IR’s capacity in partnership management, developing an understanding of localisation and its key asks across the organisation, expanding the partnership’s portfolio with local actors and contributing to their capacity-strengthening journey.
Objectives
Since the inception of the STRIDE programme in 2016, Islamic Relief is gradually making progress in transforming its operational model and contributing to the global localisation agenda. The investment mainly from the IR Family Member Offices (commonly known as IR Fundraising Offices) is evidence of the organisational seriousness and commitment. As a learning organisation, recommendations from the STRIDE-I review[2] (conducted by the ODI) were incorporated in the design of the STRIDE-II, along with sector and organisation-wide suggestions throughout the project’s second phase. Islamic Relief is commissioning a review study of the STRIDE-II project through this tender with the following objectives and expectations.
- Analyse the complementarity and effectiveness of incorporating and implementing the recommendations of the STRIDE-I review.
- Review the contributions and relationship between STRIDE-II, Charter for Change (C4C) and Grand Bargain (GB) commitments.
- Capture learnings, success factors and challenges in implementing STRIDE-II workstreams, i.e., Localisation, Local Partnerships, Capacity Strengthening of IR Field Offices and Local Partners.
- Provide recommendations for future interventions and practices related to Localisation and Local Partnerships.
Learning review scope and dependencies
This study focuses on exploring and examining the complementarity and effectiveness of the project defined per the objectives section. It is not an evaluation of the processes related to project management.
The dependencies for this project are as follows;
- Availability of team members (for interviews/data or information collection) from IRW headquarters, IR family member offices, IR field offices and local partners.
- Identifying individuals for peer review (outside IR and local partners).
Reporting
IRW/STRIDE team expect the following reports from the consultant/firm.
- Inception report explaining the proposed methodology and plan for review and approval.
- Draft report (covering the contents per objectives of the study).
- Final report with all the supporting and working documents.
Note: Ideally, the final report should not be more than 26 pages.
Methodology and approach
Interested consultants/firms must submit the proposed methodology for the study in response to the tender. The final selected firm will then submit the suggested reports (per reporting section) per the agreed schedule.
Roles and responsibilities
The roles and responsibilities for this assignment are as follows;
IRW/STRIDE Team:
- The IRW/STRIDE team will share relevant policy, strategy, and project-related documents with the research team.
- The IRW/STRIDE team will facilitate and connect the research teams with relevant IR (working at the headquarters, field offices and family member offices) and local partners’ staff.
- The IRW/STRIDE team will review and provide feedback on the inception report, draft report (s) and final draft.
Consultant:
- Data/information collection using appropriate methods (interviews, desk reviews, etc.)
- Submit inception report and first/second draft reports for IRW/STRIDE team review and feedback.
- Share the final report along with all the supporting and working documents.
- Participate in report launch event (if planned by IRW/STRIDE team).
Deliverables
The deliverables for this project are as follows;
- Submit an Expression of Interest (EOI)/Proposal demonstrating relevant experience and examples of leading/conducting research related to Localisation, Local Partnerships and Capacity Strengthening.
- Submit a financial proposal clearly outlining the cost of service.
- Inception report explaining the proposed methodology and plan for review and approval.
- Draft report (covering the contents per objectives of the study).
- Final report (ideally not more than 26 pages) with all the supporting and working documents.
Expected outputs of the assignment
A. An inception report with detailed methodology including review questions.
B. Data collection tools.
C. A comprehensive report (26 pages) that includes:
- Title of Report: STRIDE ll analysis and impact publication, November 2023
- Name of consultancy organisation
- Name of the person/s who compiled the report, including a summary of the role/contribution of others in the team
- Period during which the review was undertaken
- Acknowledgements
- Abbreviations
- Table of contents
- Executive summary
- Methodology
- Findings
- Lessons Learned (including from both ‘successes’ and ‘failures’)
- Case Studies
- Recommendations
- Annexes
- Terms of reference for the review
- Profile of the review team members
- Review schedule
- Documents consulted during the desk review
- Persons participating in the review
- Additional key overview tables, graphs or charts etc. created and used to support analysis and inform findings
- Field datasets collected and used during the review
- Bibliography
D. Present findings and recommendations to stakeholders including IR UK, IRW and funding partners.
Required competencies
The successful consultant or firm should have:
- Sound understanding of the current humanitarian environment, particularly discourse around Localisation, Local Partnerships, Disaster Preparedness, and Humanitarian Capacity Building.
- Must have experience in accessing and managing large bodies of diverse data and extracting relevant information from them and drawing appropriate conclusions and recommendations.
- Understanding of cross-cultural contexts and sensitivities across different geographic regions.
- Written or contributed to good quality articles/studies/technical reports (in English) published in reputable forums/magazines, preferably in the last three years.
- Familiar with/good understanding of Grand Bargain, Charter for Change, Core Humanitarian Standards, etc.
- Excellent writing and communication skills (high proficiency in the English language).
- Time management skills and ability to complete the assignments within the allocated time.
- Must be able to converse with stakeholders from a variety of background in order to elicit specific information.
- Must distinguish how their proposed ideas and methodologies for the research are original and creative.
- Must respect the values of Islamic Relief.
Timetable and reporting information
The learning review is expected to start by the 15th of January 2024 and ending before the 23rd February 2024 (The proposed timeframe can be changed according to the need of the programmes and management).
Date
Description
Responsibility
1st December 2023
Tender/RFQ live date
IRW
27th December 2023
Final date for submission of EOI/Proposal based on tender/RFQ
Consultant
3rd January 2024
EOI/Proposal review
IRW
9th January 2024
Interviews with shortlisted individuals/firms
IRW
15th January 2024
Contract award and finalisation
IRW
22nd January 2024
Inception report
Consultant
12th February 2024
First draft report of the study
Consultant
23rd February 2024
Submission of final report and materials
Consultant
Reporting information
Contract duration: Duration to be agreed with the consultant
Direct report: Head of DRMD (Disaster Risk Management Department)
Job Title: Consultant, STRIDE ll analysis and impact publication, November 2023
The consultant will communicate and forward deliverables to the IRW Programme Quality team in the first instance.
Project requirements
Successful consultant (individual/firm/organisation) will need to meet with the following requirements:
- Sound understanding of the current humanitarian environment, particularly discourse around Localisation, Local Partnerships, Disaster Preparedness, and Humanitarian Capacity Building.
- Understanding of cross-cultural contexts and sensitivities across different geographic regions.
- Written or contributed to good quality articles/studies/technical reports (in English) published in reputable forums/magazines, preferably in the last three years.
- Practical experience of working with reputable humanitarian organisations, preferably on humanitarian issues.
- Familiar with/good understanding of Grand Bargain, Charter for Change, Core Humanitarian Standards, etc.
- Excellent writing and communication skills (high proficiency in the English language).
- Time management skills and ability to complete the assignments within the allocated time.
Project output
The outputs for this project are as follows;
- Analyse the complementarity and effectiveness of incorporating and implementing the recommendations of the STRIDE-I review.
- Review the contributions and relationship between STRIDE-II, Charter for Change (C4C) and Grand Bargain (GB) commitments.
- Capture learnings, success factors and challenges in implementing STRIDE-II workstreams, i.e., Localisation, Local Partnerships, Capacity Strengthening of IR Field Offices and Local Partners.
- Provide recommendations for future interventions and practices related to Localisation and Local Partnerships.
Proposal to tender and costing
The consultant interested in carrying out this work must submit the following items as part of their proposal/bid:
- Detailed cover letter/proposal outlining a methodology and approach briefing note
- Résumé(s) or CV(s) outlining relevant skills and experience possessed by the consultant who will be carrying out the tasks and any other personnel who will work on the project
- Example(s) of relevant work done of similar evaluations in PDF
- The consultancy daily rate (fill in appendix 1)
- Expenses policy of the tendering consultant. Incurred expenses will not be included but will need to be agreed in advance prior to contract award (fill in appendix 1)
- Be able to complete the assignment within the timeframe stated above
- Be able to demonstrate experience of outcome reviews, mapping and impact assessment/evaluation approaches for similar work
- 40% of the total amount – First upfront payment
Please ensure all documents be supplied in PDF format unless specified above.
Terms and conditions
The consultant would provide financial proposal outlining detailed break up of costs and charges. There would be formal agreement on payment schedule and funds transfer process once the consultant would be selected. Payment will be made in accordance with the deliverables and deadlines for this project so are as follows:
- 30% of the total amount – submission of the first draft of the evaluation report
- 30% of the total amount – submission of the final evaluation report including all outputs and attachments mentioned above
We can be flexible with payment terms, invoices are normally paid on net payment terms of 30 days.
Additional information and conditions of contract
The following additional information will be expected from the consultant and be pursuant to the conditions printed beneath as well as the terms and conditions in the consultancy contract.
- The ToR document is between the consultant and Islamic Relief Worldwide.
- Islamic Relief Worldwide is a legally registered charity under the laws of the United Kingdom charity registration number 328158.
- This document covers the consultancy project identified and described in this document and related correspondence and may not be expended for any other purposes without the prior written approval of Islamic Relief Worldwide, Head of DRMD.
- The consultancy will be carried out under the auspices of the Islamic Relief Worldwide, Programme Quality. The lead consultant will be working in the capacity of a freelance consultant, an individual or for an organisation.
- Collected data, information, reports and reference documents should be submitted, along with any audio files and transcripts collected.
- Intellectual Property Rights to all research, and data, conducted and collected and the final proposal belongs solely to Islamic Relief Worldwide.
- In case of contraventions or breach of any of the terms of the agreement, any outstanding payments to the Lead Consultant or the organisation will be withheld.
During the consultancy period,
IRW will only cover:
Consultancy fees
Any travel costs to visit IRW or any of our country offices if required.
IRW will not cover:
Tax obligations as required by the country in which he/she will file income tax.
Any pre/post assignment medical costs. These should be covered by the consultant
Medical and travel insurance arrangements and costs. These should be covered by the consultant.
[2] https://www.odi.org/sites/odi.org.uk/files/resource-documents/12668.pdf
To access or download the tender documents please follow the link below;
https://www.islamic-relief.org/tenders/category/open-tenders/
How to apply
Consultancy contract
This will be for an initial period that is to be specified by the consultant commencing in January 2023 (exact date to be mutually agreed). The selected candidate is expected to work remotely and report to the Head of DRMD.
The terms upon which the consultant will be engaged are as per the consultancy agreement. The invoice is to be submitted at the end of the assignment and will be paid on net payment terms 30 days though we can be flexible.
All potential applicants must fill in the table beneath in Appendix 1 to help collate key data pertaining to this tender. The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.
For this consultancy all applicants are required to submit a covering letter and CV’s of all potential consultants including the project lead.
A proposal including, planned activities, methodology, deliverables, timeline, and cost proposal (including expenses) are expected.
Other relevant supporting documents should be included as the consultants sees fit and this may include examples of similar work done.
All applicants must have a valid visa or a permit to work in the UK (if travel is required to the UK). A valid visa/work permit is also required for those areas required to be visited as part of this consultancy.
This consultancy is open to any persons, freelancers, sole traders, research firms, consultants, policy and research think tanks, universities, academics, SME’s, large organisations and corporations including NGO’s.
Tender dates and contact details
All proposals are required to be submitted by Wednesday 27th December 2023 at 1.00pm UK time pursuant to the attached guidelines for submitting a quotation and these be returned to; [email protected]
For any issues relating to the tender or its contents please email directly to; [email protected]
Following submission, IRW may engage in further discussion with applicants concerning tenders in order to ensure mutual understanding and an optimal agreement.
Quotations must include the following information for assessment purposes.
- Timescales
- Full break down of costs including taxes, expenses and any VAT and be able to demonstrate best value for money
- References (three are preferred)
- Technical competency for this role
- Demonstrable experience of developing a similar piece of work including a methodology
Note: The criteria are subject to change.
All applicants/bidders must also fill in appendix 2 which is a new mandatory requirement for suppliers to be registered onto our system and for their bids to be accepted and processed.
For any issues relating to the tender or its contents please email directly to; [email protected]. This address is for queries and advice only.
Appendix 1
Please fill in the table below. It is essential all sections be completed and where relevant additional expenses be specified in detail. In case of questions about how to complete the table below, please contact; [email protected]
Cost evaluation for consultancy on Tender for the STRIDE ll analysis and impact publication, November 2023
Full name of all consultants working on this project
Full company trading name
No of proposed hours per week
No. of proposed days
Preferred days
Non preferred days
Earliest available start date
Expected project finish date
Day rate (required for invoicing purposes) £
Total cost for consultancy in GBP (less taxes and expenses) £
Expenses (flights) £
Expenses (accommodation) £
Expenses (transfers) £
Expenses (in country travel) £
Expenses (visa) £
Expenses (security) £
Expenses (food) £
Expenses (print/stationary) £
Expenses other (please specify) £
Total expenses £
Total VAT or taxes £
Total cost for consultancy in GBP (inclusive of taxes and expenses) £
Note
The applicant is expected to take responsibility for paying full taxes and social charges in his/her country of residence.
Appendix 2
To express your interest in this tender or to register your interest simply fill in the information in the table beneath and return to [email protected].
The information beneath in red is mandatory and must be supplied without fail otherwise you will not be registered on our system. If in doubt contact us on the email address above.
Expression of interest or to your register interest
Tender name
Full company name/consultant name
Full name of contact person
Full telephone number (including country code)
Full postal address
Property Name/Number
Address Line 1
Town/City
Country
Postcode
Complete email address
Company VAT number
Company registration number
To access or download the tender documents please follow the link below;
https://www.islamic-relief.org/tenders/category/open-tenders/