Temporary HR Assistant – Maternity Cover

About the organization:

The Armed Conflict Location & Event Data organization (ACLED) is a disaggregated data collection, analysis, and crisis mapping institution. The ACLED team collects conflict information, conducts analysis to describe, explore, and test conflict scenarios, and makes both data and analysis open for free use by the public. ACLED’s work is regularly used to inform journalism, academic research, and public discourse on conflict, and to support practitioners and policymakers. ACLED is the highest quality and most widely used real-time data and analysis source on political violence and protest around the world.

The role:

ACLED is recruiting a contracting temporary HR Assistant to support the department with administrative tasks. It is a fully remote position and can be done from any location with reliable internet service. The start date for this position is November 2024 and it is expected to end in March 2025. This position reports to the Compensation and Benefits Coordinator.

This position is Part-Time, and the expected working hours are 25 hours per week.

Position title and responsibilities:

As a temporary HR Assistant, the contracting staff member is required to perform the following duties and undertake the following responsibilities.

Responsibilities:

• Maintain accurate and up-to-date human resource files, records, and documentation
• Maintain the integrity and confidentiality of human resource files and records
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Provide clerical support to the HR department, including scheduling, taking minutes during meetings and managing agendas
• Draft employment verification letters as requested by staff members across the organization
• Assist with planning and execution of special events such as ACLED social contests
• Assist Senior Talent Management Officer with recruitment efforts as needed/requested
• Assist with scheduling training calls, orientation meetings, PSEAH training calls, exit interviews, and other meetings as required
• Direct all applicant or current staff queries to the appropriate HR personnel and coordinate the HR inbox as requested
• Support the HR team with research on new vendors, benefits providers, due diligence, bid analysis and procurement requests, and others as requested
• Any other tasks that fall within the remit of human resources as determined by the managers or the senior HR staff

Skills and competencies:

• Fluency in English (essential)
• A bachelor’s degree in a related field (or pursuing one)
• At least 1-2 years of experience performing administrative duties (preferred)
• Excellent written and verbal communication skills (essential)
• Polite, collaborative, and diligent attitude
• Good judgment and high attention to detail (essential)
• Ability to work remotely and meet deadlines with limited supervision (essential)
• Experience working in a fast-paced and multicultural environment (preferred)
• Strong problem-solving skills (essential)