Solidarités International
Specific skills and experience:
Diploma/education:
Masters degree in International Relations, International Business, Politics, Social sciences or other related topics
Skills:
Strong and consice writing skills for report drafting
Good understanding of Syrian context
Strong interpersonal skills for managing internal coordination
English is a must
Levantine arabic would be an asset
1st Oct 2023
Amman – Jordan
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their basic needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI’s interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 2500 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers – intervene with professionalism and commitment while respecting cultural norms.
About the mission
SOLIDARITES INTERNATIONAL (SI) has been working in Syria since 2012. The mission employs nearly 300 national staff, and more than 40 expatriates, and has a 25 million EUR budget forecasted for 2023. There are 3 implementing offices in Syria (2 in North East Syria/NES, 1 in North West Syria/NWS) with the coordination based in Amman – Jordan. This position is based in Amman, Jordan.
The NES programs provide an integrated assistance in the WASH, NFI, Shelter and Livelihoods sectors to displaced populations and host communities affected by the conflict. NWS programs are remotely managed and provide WASH, FSL, Shelter and NFI/Winterization support to affected populations.
Type and content of program:
Syria mission is dedicated to work in challenging context to provide lifesaving activities to the population affected by the conflict. A turn from lifesaving activities to more post-emergency/development has also been undertaken.
ABOUT THE JOB
The RCO will provide support to the Grants unit for effective management of assigned grants throughout the project cycle management process. This includes development of high-quality donor reporting and support to proposal development. The RCO is part of the coordination team in Amman, reports to the Grant and Partnership Coordinator and works closely with the Grant Managers, the program and support departments and the field teams in Syria (northwest and northeast). General responsibilities:
Support to the development of timely and high-quality proposals reports and modification requests for submission to donors and consortium partners.
Advising on compliance with donor procedures and regulations throughout the grant.
Proactively following-up on donor obligations from signing to closing.
Priorities for the 2/3 first months
Taking over SOV process from current RCO
Responsibilities and main activities:
Proposal Development
Support the Partnership and Grants Coo to plan for concept notes, proposal
Follows up with departments on relevant submission documents
Contribute to addressing donor comments on proposals and liaise with relevant staff at HQ and mission level
Reviews and proofreads proposal narratives before submission to HQ, checking compliance with internal and donor requirements in close consultation with the Coordinator.
Grant Management:
Coordinate and compile contributions from relevant departments and implementing partners and drafts high quality reports, including corresponding annexes.
Coordinating interim and final narrative and financial reports (as needed) before submission to HQ or donor.
Contributes to reviewing terms and conditions with donors or prime recipients before signature.
Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff.
Support to facilitation of grant amendment requests.
Facilitates grant review and pre-closure meetings.
File contractual project documents properly for better document management
Ensure partner follow up on relevant grants, including monthly contractual obligations and progress updates
Ensure adhoc requests by donors are addressed in liaison with coordination and the field
Updating the mission’s Reporting Follow-up (RFU) and sharing it monthly with the whole mission and the Desk
Donor Relations and external communication:
Supports the Grant Coordinator in providing content (articles, pictures) to donors and to HQ communication department.
When requested, support the development of communication materials targeting donors and other external partners.
Maintains an update donor contact list in consultation with the Grants Coo. Prepare for and take minutes other meetings as requested, including meetings with external partners/donors
Internal communication
Facilitate interdepartmental communication and information sharing from the field to coordination level
Facilitate communication with HQ updated on latest developments, opportunities and challenges at mission level
Undertake continuous archiving of grant/project documents and facilitate accessibility for all departments
Monitors and disseminates deadlines for reporting, proposals and audits to all relevant staff.
Compliance:
A salaried post:
According to experience, starting from 880 euros gross per month (800 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 785 USD
SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation:
During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month.
To these break periods, it is necessary to add the granting of 1 additional rest day per month worked > i.e. 12 days in addition for a 1-year contract.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIVING CONDITIONS:
The candidate will be based in Amman. The city is considered safe and expat friendly. SI provides guest houses to Expats and family packages. Social life is vibrant with many places for food and entertainment. Living conditions are comfortable. The candidate will have his own room, and well-equipped common areas.
The per diem rate for Amman is 785 USD a month.
Specific constraints related to security.
no security constraints in Amman.