Solidarités International
Desired start date: ASAP
Duration of the mission: 6 months, with possible extension
Location:Syria Mission, Based in Amman – Jordan
SOLIDARITES INTERNATIONAL (SI) has been working in Syria since 2012. The mission employees nearly 300 national staff, and more than 40 expatriates, and has a 25 million EUR budget forecasted for 2021. There are 3 implementing offices in Syria (2 in North East Syria/NES, 1 in North West Syria/NWS) with the coordination based in Amman – Jordan. This position is based in Amman, Jordan.
The NES programs provide integrated assistance in the WASH, NFI, Shelter and Livelihoods sectors to displaced populations and host communities affected by the conflict. NWS programs are remotely managed and provide WASH and NFI/Winterization support to affected populations.
TYPE AND CONTENT OF PROGRAM:
Syria mission is dedicated to work in challenging context to provide lifesaving activities to the population affected by the conflict. A turn from lifesaving activities to more post-emergency/development has also been undertaken.
ABOUT THE JOB
General objectives:
PROPOSAL DEVELOPMENT
Under the supervision of the Partnership and Grants Coordinator: Coordinates and monitors the planning for concept notes, proposals.
Follows up with departments on relevant submission documents.
Act as main focal point between HQ and the mission on proposal submission
Contribute to addressing donor comments on proposals and liaise with relevant staff at HQ and mission level.
GRANT MANAGEMENT:
Acts as focal point for assigned grants.
Compiles contributions from relevant departments and implementing partners and drafts high quality concept notes and proposals. Reviews, proofreads, and finalizes proposal narratives before submission to HQ, checking compliance with internal and donor requirements in close consultation with the coordinator.
Finalizes interim and final narrative and financial reports (as needed) before submission to HQ or donor.
Contributes to reviewing terms and conditions with donors or prime recipients before signature.
Facilitates kick-off meetings to disseminate contractual obligations to all relevant staff.
Coordinates and facilitates grant amendment requests.
Facilitates grant review and pre-closure meetings.
File contractual project documents properly for better document management
Ensure partner follows up on relevant grants, including monthly contractual obligations and progress updates.
Ensure adhoc requests by donors are addressed in liaison with coordination and the field.
DONOR RELATIONS AND EXTERNAL COMMUNICATION:
Contribute to the CD/DCD’s representation with donors by providing briefing papers and accompanying meetings as requested.
Supports the Grant Coordinator and the Reporting/Communication Officer in providing content (articles, pictures) to donors and to HQ communication department.
When requested, support the development of communication materials (by the Reporting and Communication Officer) targeting donors and other external partners.
INTERNAL COMMUNICATION
Facilitate interdepartmental communication and information sharing from the field to coordination level.
Keep HQ updated on latest developments, opportunities, and challenges at mission level.
COMPLIANCE:
Provides support to staff on donor accountability and procedures.
Works closely with all relevant departments to proactively and regularly monitor programmatic compliance in accordance with donor requirements (progress against indicators, project schedule, facilitate project review meetings).
Monitors and disseminates deadlines for reporting, proposals and audits to all relevant staff.
When SI works with implementing partners the Grant Manager may provide input and support for sub-award agreements and the vetting process in close collaboration with the coordinator.
YOUR PROFILE
Specific skills and experience:
Minimum 2 years of experience managing humanitarian grants, especially USAID/BHA, ECHO and UNOCHA.
Experience developing proposals with rigorous requirements and tight deadlines.
Ability to work independently and meet deadlines with minimal supervision.
Excellent organizational skills: the ability to multi-task, learn quickly, and work independently in a fast-paced environment.
Excellent interpersonal and communication skills: the ability to effectively liaise with a variety of people in a multi-cultural environment and across various time zones.
Demonstrated attention to detail and ability to follow procedures, meet deadlines and work both independently and cooperatively with team members.
Good stress management
Prior experience in Middle East an asset
To speak Levantine Arabic and/or French would be an asset.
Excellent English skills (written, spoken, and read) is mandatory.
Management
The role will be managed by the Grant Coordinator and will be part of the coordination program team. No direct supervision required.
SI WILL OFFER YOU
A salaried post:
According to experience, starting from 1980 euros gross per month (1800 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 785 USD
SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month.
To these break periods, it is necessary to add the granting of 1 additional rest day per month worked > i.e. 12 days in addition for a 1-year contract.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIVING CONDITIONS:
Position based in Amman – Jordan, with movements to Raqqa, Amuda and Hassake base. Depending on the area, curfew would apply. Field visits are possible in most areas but would have to be approved by field coordinators.
The candidate will be accommodated in the guesthouse in Amman – Jordan, with 1/2 other people. The GH is well-furnished, with good leaving condition.
The per diem rate is 785 USD a month.
APPLICATION PROCESS
Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension.
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/