Solidarités International
Desired start date: 01 Nov 2022
Duration of the mission: 6 months, with possible extension
Location: Syria Mission, HASSAKE Governorate
ABOUT THE MISSION…
Mission:
There are 3 implementing bases in Syria, 2 located in NES, with the coordination in Amman. The total financial volume of the mission 29 million USD (ongoing grants, signed contracts, forecasted). The mission reaches a number of 31 expatriates and 285 national employees. Hassake Base represents 5 million EUR (ongoing grants, signed contracts, forecasted). The base counts 7 expats and 85 national employees.
Type and content of program
In Northeast Syria (NES), SI works in two areas. Hassake Governorate is one of these two, with a dedicated base to implement large amount of activities and program. Indeed, the strategy has evolved to keep up with the new needs and best respond to the vulnerabilities of the area.
Programs currently being implemented include a variety of response, from the very first emergency (covering basic needs of displaced households through emergency WASH, shelter and cash programs) to more sustainable response (rehabilitation of water stations and systems, rehabilitation of schools, etc). Hassake base also implements highly integrated programs, and developed referral systems with health, protection and nutrition actors, enabling SI so provide continuity in the support provided to vulnerable people.
In the coming months, SI plans to strengthen further its integrated programming.
Since September 2022, the base is also implementing emergency cholera response activities
ABOUT THE JOB
General objectives:
- Ensure the quality framework of the projects is respected
- Ensure coordination with partners
- Strengthen the integrated approaches/synergies initiated within the components of SI intervention, and the new sectors recently opened
- Launch technical assessments to reinforce the strategy
Priorities for the 2/3 first months:
- Ensure coordination with other partners (Health, Protection, Nutrition)
- Support the implementation of the cholera response
- Support PM (planning, OFU, etc)
Specific stakes and challenges:
- One of the main challenge is related to management as the Hassake programmatic strategy is dense with a large number of sectors and voluminous grants
- Ensure coherence and synergies of various projects
- Ensure programmatic internal and external coordination
Responsibilities and main activities:
Strategy
- Ensure that the operations comply with the multi-annual program strategy and are consistent with SI policy and population’s needs, in close coordination with the Field Coordinator
- Propose adaptations and evolutions of the strategy if the context and the needs require such considerations
- Feed the strategy with the launching and coordination of assessments when needed
- Contributes to draft new project proposals to donors in close collaboration with the Program managers, the Field Coordinator, the Technical Coordinator and DCD-Program
Programs’s quality and monitoring
- In coordination with the Deputy Country Director for Programs, ensure that all programs are implemented in compliance with the SI technical standards and donor guidelines.
- Ensure the follow up and support to integrated approaches internally to SI’s sectors, within the consortium and with other partners
- Ensure that programs are relevant to the population’s needs and in line with SI strategy
- Ensure that project management, monitoring and evaluation tools are further developed where required and used correctly.
- In close coordination with the MEAL department, ensure clear programs’ monitoring systems are in place; quality, transparency and accountability are maintained throughout all phases of programs’ implementations
- Ensure that quality criteria and indicators are monitored and lead to decision making: adjustment of activities or result shifts according to the evolution of the context
- Ensure that the programs evaluations’ recommendations are taken into consideration and that corrective measures are put in place
- Conduct regular field visits on programme sites.
- Develop collaboration with local partners, follow-up and coordinate their capacity building under multi-sectoral programs
- Ensure consistent capitalization is undertaken at PMs’ level, compilation of SoV and other contractual documents are regularly managed and archived
Institutional knowledge building
- List and summarize SI and other actors’ intervention methodologies, approaches and experience
- Update and disseminate procedures, guides and tools, in particular program implementation, monitoring and evaluation tools
- Coordinate internal and external program evaluations.
Reporting / communication / representation
- Lead the construction and writing of new project proposals / amendments in close collaboration with the with the Deputy Country Director for Programs and the Grant Manager/Reporting and Communication Officer
- Contribute to the elaboration of donors reports, with the support from the Grant Coordinator/RCO
- Be part of the implementation of the communication strategy validated at Mission level
- Represent the organization in external meetings / sessions when asked and/or delegated to do so
Team management
- Organize and coordinate the activities of the different projects among themselves
- Harmonize practices, tools and activities across different zones and projects
- Develop the capacity of the Program Managers and the MEAL Manager, deepen understanding of their roles
- Initiate and lead programs workshops if necessary and carry-on day-to-day capacity building
- Set up training sessions according to operational requirements
- In coordination with FC, suggest adaptations in the team size and/or team responsibilities, according to the evolution of the operations
Assist program team members with information, tools and resources to improve performance & reach objectives
Specific skills and experience:
Diploma/education:
- A degree related to International Relations and/or Project Management would be an advantage.
- A background in FSL would be an advantage.
Previous experience:
- A minimum of 4 years of field experience in humanitarian relief and/or development programs.
- Previous experience in managing an expatriate team is highly appreciated.
- Previous experience in coordination and representation is a must.
- Previous experience in challenging, insecure areas is a must.
- Previous experience in the Middle East is appreciated.
- Previous experience in proposal and report writing is a must.
- A previous experience in RRM is an advantage.
- A previous experience in FSL is an advantage.
Skills:
- Excellent communication skills in both written and verbal English
- Good computer skills (Excel, Word, Google Earth)
- A good listener with very well developed diplomatic skills
- Flexible and resourceful
- Solution-oriented management
Management
Number of persons under direct management:
- 1 Shelter PM, 1 WASH PM, 1 FSL PM, 1 MEAL Manager
Number of persons under indirect management:
- 20-25 staffs
SI WILL OFFER YOU
A salaried post:
According to experience, starting from 1980 euros gross per month (1800 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 700 USD
SI also covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of on 7 working days every three months. For a one-year assignment, the expatriate will have a 7 working days break at 3/6 and 9 month.
To these break periods, it is necessary to add the granting of 1 additional rest day per month worked > i.e. 12 days in addition for a 1-year contract.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
LIVING CONDITIONS:
The candidate will be based in Hassake. Hassake requires quite strict security rules, but with some opportunities to socialize, go out. Living conditions are comfortable. The candidate will have his own room, and well-equipped common areas.
The perdiem rate for NES is 700 USD a month.
Security inside NES is volatile and justifies specific arrangements for accommodation and displacements in the areas of intervention. Adherence to strict security procedures is necessary, while the security levels can vary according to the different geographical locations and the changes of context.
APPLICATION PROCESS
Does this description fit you? Please send us your CV and Cover letter in English. CV only applications will not be considered.
NB: The vacancy may close before the deadline. Thank you for your comprehension
For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/